About BRIC:
BRIC is a leading arts and media institution anchored in the Downtown Brooklyn Arts District whose work spans contemporary visual, music and performing arts, media, media education and civic engagement action. For over forty years, BRIC has shaped Brooklyn’s cultural and media landscape by presenting and incubating artists, creators, students, and media makers. As a creative catalyst for their community, BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC builds Brooklyn’s creative future.
About the Seasonal Administrative Associate Role:
BRIC seeks a Seasonal Administrative Associate to provide administrative and operational support for BRIC Celebrate Brooklyn! at the Lena Horne Bandshell in Prospect Park, with a focus on serving all levels of administration and festival logistics prior to the festival and on-site during the full run of the festival.
What You’ll Do in the Role:
The Seasonal Administrative Associate will be responsible for the following in addition to any other project as assigned by their managers, the Producer and Operations Manager:
- Provide overall administrative support
- Assist People & Culture with new hire paperwork and timekeeping
- Manage and distribute all staff credentials and staff t-shirts
- Coordinate and track schedule for NYC permits for outdoor operations
- Assist with event operations: guest lists, ticketing, front of house staff, Artist load-in and load-out, and other logistics.
- Support ticketing services including show builds, presales, on-sale, box office, generating reports and overseeing/training house staff on ticket scanner use and troubleshooting
- Collect attendance and other event data
- Prepare, manage and distribute post-event show reports
- Support negotiations for vendor services; including ATM, sanitation and equipment rental
- Support Operations Manager with on-site support for vendors.
- In coordination with BRIC marketing, manage and order lanyards, wristbands, t-shirts
Physical Demands:
- Ability to lift up to 30 pounds
- Ability to be on one’s feet and walk festival grounds
- Willingness to work outdoors, early mornings, late nights, long days, and weekend shifts, and to work in inclement weather.
You’ll Bring these Skills and Strengths to the Role:
- Mission & Values Alignment: A passion for BRIC’s support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.
- Experience & Qualifications:
- Bachelor’s Degree or other relevant experience
- Detail oriented and able to manage complicated Excel spreadsheets
- Well versed in G-Suite
- 2 years’ experience in performing arts administration and/or festival production. Experience with outdoor events is a plus.
- Technological acumen: Experience with ticketing software, particularly Ticketmaster and Universe
- Communication & Relationship Building: An emotionally intelligent, organized and values-driven individual who can collaborate across departments and at all levels of the organization, and upholding an essence of confidentiality where needed. Highly skilled communicator and relationship builder, both individually and in large audiences or public communications.
- Commitment to Equity & Inclusion: Brings experience operationalizing equity within the Performing Arts and or Hospitality function.
Other Things to Know:
- Compensation: The rate of pay for this position is $25 an hour
- Status and location: This is a seasonal part-time role from March-May and seasonal full-time from June-September. This is an non-exempt hybrid role based in our Brooklyn office and remote locations including the bandshell. The anticipated start date for this role is March 20, 2023.
- Benefits: BRIC has a comprehensive benefits package, including: paid time off, 403B retirement plan, pre-tax transit cards, medical flexible spending plans and more. BRIC currently pays 100% of the premium for employee medical, dental and vision coverage starting on the first of the month after 2 months of employment.
- Mission & Values: BRIC is committed to building Brooklyn’s creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.
BRIC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision.