About Us
At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That’s why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
Watch Our Story:’ https://www.hdrinc.com/our-story’
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
The Project Assistant is a self-motivated, organized individual with the ability to contribute to projects across multiple offices. You can look forward to supporting design teams with research, planning, and organization on community enhancing design projects located around the world. You will also have the opportunity to support the pursuit of these very exciting projects for large, prominent public agencies. The Project Assistant reports to the Senior Facility Design Manager and works closely with staff at all levels of the HDR organization. This professional interaction will allow personal professional development and will help promote business class services across the organization.
Typical Work
Administrative
- Maintain and archive project files
- Prepare and proofread outgoing documents and correspondence
- Other general clerical/administrative duties
- Maintain and support centralized office resources (common areas and equipment)
Project Support
- Support technical staff: word processing, spreadsheets, presentations and proposals, travel arrangements, research, transmittal letters, mailings, maintaining company calendars, expense reports, and contact management
- Assemble Equipment Manuals
- Format, proofread, and produce deliverables
- Write and prepare specifications and meeting notes
- Organize, distribute, and track drawings, submittals, and shop drawings
- Notarize contracts and lien waivers
- Other administrative/project tasks as assigned
- Set up project contracts and subcontracts
- Set up project management plans and quality management plans
- Track QC process during projects
- Work with project manager to maintain the project schedule
Business Development
- Assist with Proposal development
- Update and maintain collateral items such as Project Sheets and Professional Resumes
- Assist with collateral management
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Qualifications
Required Qualifications
- Associates degree in a closely related field or combination of education and relevant experience
- Minimum of 1 year support experience in a professional environment
Preferred Technical Skills
- Power user of Microsoft Office (Word, Excel, and PowerPoint)
- Advanced writing/editing skills
Preferred Skills
- Working knowledge of MS Project, Adobe Suite (InDesign), and Newforma
- Experience with support of project related tasks during design and construction
- Ability to organize and track specifications, drawings, submittals, and meeting notes
- Notary Public
Why HDR
At HDR, we know work isn’t only about who you work for it’s also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, parental leave, paid holidays, 401(k) retirement savings plan with employer match, employee referral bonuses and tuition reimbursement. The expected compensation range for this position is $48,741.00 – $69,630.00 annually depending upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)