The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.
Salary: The salary for this position traditionally starts at $42,900 but may be commensurate with education and/or experience.
To Apply: Please apply by November 6, 2023.
About the Job
This position serves as a communication specialist with the Indiana Supreme Court’s Office of Communication, Education, and Outreach performing communication and administrative support functions related to outreach. Duties include reviewing the Court’s social media channels and assisting with written and visual communication explaining how courts operate. Opportunities to assist in the law library include helping patrons (the public and lawyers and judges) and processing materials. The person also serves as timekeeper for Indiana Supreme Court oral arguments. This is an in-person job at the state capitol building and downtown administrative office; it is not remote.
A Day in the Life:
The Specialist with the Office of Communication, Education, and Outreach has responsibilities to the Office as a whole, with specific duties related to the law library and the Court’s social media channels. It is essential to be at the worksite during regular business hours, including the ability and desire to have two workspaces in separate downtown locations (the State House and the Court administrative office). The Specialist must be available to staff/clients for discussions and interaction. The position requires attention to detail and working well in a small team environment to facilitate outreach to the public and press.
Duties include but are not limited to:
• Circulate and process library materials, including adding items to serial records, spine labeling, copy cataloging, bindery preparation, and filing
• Assist patrons with directional, ready reference, and interlibrary loan requests without providing legal advice
• Support maintenance of the library collection, including shelving, routing, shifting, scanning, and relocating library materials
• Process incoming library mail and materials
• Maintain records, invoices, shipping lists, and receipts in spreadsheets, databases, and online catalog systems
• Assist with maintaining a positive presence on social media including tracking details of the Court’s social media accounts, including X
• Write for the courts.in.gov website and staff intranet site
• Answer calls and respond to correspondence as appropriate
• Assist with court events and functions, including timekeeping during oral arguments and setup of media mult-box equipment and courtroom sound equipment
• Additional duties as assigned
What You’ll Need for Success:
Bachelor’s degree (preferred) in communication, business, psychology, criminal justice, or related, and two (2) years’ work experience. Applicants must submit a resume and cover letter (required).
• Excellent verbal and written communication skills, required
• Excellent customer service skills, including the ability to be empathetic, accurate, compassionate, responsive, resourceful, flexible, and conscientious
• Extensive knowledge of office etiquette and procedures, including operation of standard office equipment
• Proficient in Microsoft Word, Excel, Outlook, and SharePoint, intermediate to advanced
• Working knowledge, or ability and willingness to learn Westlaw and Lexis and Koha
• Possess sound judgment and strong problem-solving skills
• Ability to arrange and coordinate meetings (including space and equipment)
• Ability to prioritize and work on multiple projects simultaneously
• Ability to identify information, materials, and resources needed to complete a project or assignment
• Physical requirements include frequent lifting, carrying, pushing, climbing, and kneeling and travel between two downtown office spaces
• May occasionally lift and carry more than 40 pounds
• Ability to navigate stairs and narrow aisles at a historical site
• Proven ability to exercise discretion in handling confidential information and materials in a professional manner
• Have and maintain a lifestyle that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary
Must exercise absolute confidentiality; avoid conflicts of interest and the appearance of conflict of interest, abide by the Employee Handbook and Judicial Code of Conduct. Must be willing to submit to a criminal background check
Benefits package for full-time employees
- The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
- Wellness program (offers a premium discount for the medical plan and gift cards);
- Health savings account, which includes bi-weekly state contribution;
- Deferred compensation 457B account (similar to 401k plan) with employer match;
- Two (2) fully funded pension plan options;
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave;
- Up to 7.5 hours of paid community service leave;
- Combined 180 hours of paid vacation, personal, and sick leave time off;
- 12 paid holidays, 14 on election years;
- Group life insurance;
- Employee assistance program that allows for covered behavioral health visits;
- Qualified employer for the Public Service Loan Forgiveness Program;
- Free Parking for most positions;
- Free LinkedIn Learning access
Equal Employment Opportunity:
The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.
If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.
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