Professional Assistant

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Litigation team in our Los Angeles office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
2. Provides general administrative support including, but not limited to, managing attorney’s Inbox, updating calendars and contacts, utilizing Interaction where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
3. Complies with the firm’s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in EMF in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
4. Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in EMF and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney’s Inbox, moving emails from Outlook folders to EMF, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
5. Makes arrangements for and performs various support services (g., arranges by-hand deliveries, coordinates assistance from team/Document Processing Center, contacts duplicating or telecopy services, duplicates documents).
6. Assists with lawyer CLE management, including maintenance of CLE certificates, awareness of CLE hours balance and CLE hours still needed by cutoff date and enrollment in CLE programs.
7. Assists with maintenance of lawyer license, court admission (including Pro Hac Vice) and professional membership information, to include license and admission dates, numbers, and e-filer information.
8. Performs special projects as assigned.

QUALIFICATIONS

1. Education: High school diploma or equivalent required. College degree preferred.
2. Experience: Minimum three years’ overall legal secretarial experience (or work equivalent) required. Prior law firm experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office, EMF, PDF and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
3. Other Qualifications: Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility 0regarding work assignments. Flexibility to work overtime on short notice required. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and input (typing) of information into computer. Ability to receive and convey detailed information through oral communication. Essential competency processes include language ability, reasoning and memory. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

The expected salary range for Los Angeles based employees is $79,700 $114,300, though salaries for employees based outside of Los Angeles may differ. Beyond an employment candidate’s physical location, salary offers may be based on a number of factors, including but not limited to, education, training, and/or experience.

In addition to providing competitive compensation in the form of salaries and bonuses, Hunton Andrews Kurth offers a range of benefits and wellness options based on experience, performance, and location that compare favorably to market standards in every region and across the legal industry.

EEO/drug-free workplace/E-Verify participant/Female/Minority/Veteran/Disability.

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The information offered on this site does not constitute an express or implied contract, and may be modified
or revoked without notice at the discretion of Hunton Andrews Kurth LLP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)