Position Type:
Administrative Assistant/12 Month
Date Posted:
4/4/2023
Location:
Unit Office
Date Available:
TBD
Closing Date:
open until filled
McLean County Unit District No. 5
JOB DESCRIPTION
Position Title: Administrative Assistant – HR Specialist
Department: Human Resources
Reports to: Assistant Director of Human Resources
FLSA Class: Non-Exempt
FTE: 1.0
SUMMARY
Provide administrative support to the Human Resources team, maintain the District’s employment application system, verify completion of employee paperwork, and act as resource on all new applicant related issues.
DUTIES
- Maintain the District’s employment application system (Frontline) and monitor the applicant database.
- Post, revise, and remove all open positions on the District’s employment application system consistent with Board policy, collective bargaining agreements, state and federal law.
- Assist all hiring managers with Frontline and ePARs.
- Manage and verify completion of new employee paperwork and HR processes for all regular full and part time employees and create personnel files.
- Send deficiency notices to all new employees with incomplete personnel files.
- Manage Employee Maintenance in Tyler/Infinite Visions for all staff.
- Track all new employment, reemployment, transfers, transfer requests, leaves, leave replacements, contract revisions, retirements, resignations, releases, and terminations.
- Maintain position spreadsheet and report monthly staff numbers as needed.
- Prepare employment letters for new hires.
- Coordinate new employee orientation sessions, and conduct one on one onboarding sessions.
- Facilitate and participate in the file audit conducted by the Regional Office of Education.
- Create and update Regional Office of Education, Illinois State Board of Education and other HR reports as needed.
- Work closely with the Payroll Department acting as a liaison at times for employees.
- Assist with processing employee coursework information and the delivery of tuition waivers.
- Verify licenses for all employees through ISBE. Ensuring all licenses are registered and up to date.
- Collaborate with the Technology Department to create all email accounts for new employees.
- Maintain all forms used by Human Resources for onboarding of new employees.
- Perform other employment duties as requested.
QUALIFICATIONS
- High school diploma or equivalent (college degree preferred)
- Experience in Human Resources or related support (preferred)
- Math, data entry and computer skills including extensive knowledge of Microsoft Word and Excel and knowledge of Access, PowerPoint, Google Drive, Google Docs, Google Sheets, and Google Forms
- Ability to assume responsibility without direct supervision, exercise initiative and judgment and maintain confidentiality is essential.
- Excellent oral and written communication skills and attention to detail are also required.
- Must be able to sit and type for extended periods of time.
Able to perform job duties at assigned work location on a regular and consistent basis.
COMPENSATION:
Fully Board Paid Medical, Dental, and Vision available.
Per the 2022-2023 Administrative Assistant (Educational Office Personnel) Salary Schedule the starting pay range is $14.67-$16.87 and is based upon experience.
Application Process:
Apply on line at www.unit5.org
INTERNAL APPLICANTS WANTING TO APPLY SHOULD USE THE INTERNAL APPLICATION