Company Description
$17 – 22 / hour
About Westgate Resorts
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country’s most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!
Job Description
This position is responsible for providing administrative/clerical support to the assigned department. The role is responsible for assisting with day-to-day functions of the assigned department and for performing a variety of administrative support tasks.
To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily. Additionally, the person must possess and adhere to the following core company values:
- Integrity
- Passion
- Work Ethic
Essential Duties and Responsibilities
- Creates requisitions in Oracle for materials and services as requested by Management
- Maintains and follows up on the full purchase order cycle by tracking delivery, following up with vendors and filing of all completed Material Request Forms and invoices
- Helps assist with the on boarding of new employees. This includes, ensuring new hires are setup for their driving course, uniforms ordered etc
- Maintains employee records in SharePoint and updates when necessary
- Helps obtain new suppliers and acts as a point person for existing suppliers and contractors
- Updates the Department Managers and requesters on requisition and purchase order status on a weekly basis
- Tracks information on spreadsheets and/or other task management software and databases
- Provides additional office support such as research, organizing documents, filing, scanning, and mailing
- Helps coordinate and plan department and division meetings when necessary
- Assists the Office Coordinator with department projects and timelines as necessary
- Compiles and distributes all invoices for the executives once approved by the Executive Director
- Meets with the Office Manager weekly to address any concerns or questions within employee relations
- Manages the ADP account for the department by ensuring compliance in daily punches, processes sick/vacation requests and approving timecards at the end of the pay period
Qualifications
- Minimum of 3 years of administrative experience is required.
- Must be proficient in computer skills, with knowledge and skill in Microsoft Windows, Word, Excel, Outlook and PowerPoint required; experience with Oracle Fusion, SharePoint and HotSOS, preferred.
- Experience in facilities, maintenance, operations, or construction industry is preferred.
Education & Certifications
- High school diploma / GED – required.
- Associates or Bachelors – preferred.
Skills/Knowledge
- Ability to communicate in Spanish verbally and written is preferred.
- Professional and highly discreet with maintenance of absolute confidentiality
- Extremely well organized and attentive to detail
- Positive attitude, collegial, and willing to assist the team as needed, with a sense of enjoyment in work well done.
- Ability to multi-task and prioritize deadlines/deliverables.
Physical Demands
The physical demands described are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties related to this position the team member is occasionally required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop; kneel; crouch or crawl; bend; and talk or hear; Specific vision abilities required by this job include close vision. The team member must occasionally lift and/or move up to 25 pounds. The team member will regularly visit construction sites.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other team members of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Abilities
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.
Work Environment
The majority of the work involved in this position will be conducted from an office or other field office.The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.
Additional Information
Why Westgate?
- Comprehensive health benefits – medical, dental and vision
- Paid Time Off (PTO) – vacation, sick, and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy, and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life, Disability, Accident, Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
- Advancement & development opportunities
- Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.