Job Details
Job Location
Irvine Headquarters – Irvine, CA
Position Type
Full Time
Education Level
High School/G.E.D
Travel Percentage
Rarely
Job Shift
1st
Job Category
Logistics
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer’s products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.
Summary
The Senior Analyst, Vehicle Logistics position is responsible for the coordination of special shipments from bidding to the billing process. This includes all Auto Shows, Cross-Shipments, Damage Moves, Demo Vehicles, Shuttles, and etc.
Compensation
$55,000-$65,000/Annually
Responsibilities
- Coordinate Special Moves and Cross-Shipments
- Receive special move and cross-ship requests from customers and bid out moves to truck vendors.
- Negotiate pricing with truck vendors to ensure the best price available, as well as the highest quality transportation vendors, are used in these special moves.
- Communicate all necessary information to the billing department to guarantee all AR is collected without delay.
- Monitor and ensure all steps in the special move process are completed in a timely manner. This includes all steps in ITMS, SAP, Vendor Invoicing, and Customer Billing.
- Ensure all special move requirements are met up to the customer’s standards, as well as ensuring moves are on time and damage-free.
- Act as a liaison between the customer and the transportation vendors. Ensure all messages between parties are communicated quickly and clearly.
- Maintain Special Moves Log
- Maintain and keep a log of all Special Moves coordinated. This log should contain all VIN information, rates, vendor information.
- This log should be able to be easily accessed by other members of the VL Department as well as the billing department.
- Special Moves Log should also track vendor payment completion as well as customer billing completion.
- Vendor Invoicing/Delivery Record Submissions
- Audit and Process Invoices from truck and rail vendors, both manual and EDI.
- Correspond with carriers via e-mail and phone regarding the correction of audit holds.
- Create Manual Billing Invoices (i.e., transportation, fuel, storage, back-up, and all others).
- Ensure all EDI files received from vendors are received in a timely manner as well as validated for correctness.
- Troubleshoot invoicing and delivery file transmission issues with the assistance of the IT Department.
- Log daily carrier vin data and reconcile vendor invoices. Submit to Billing for payment.
- Vehicle Logistics Projects
- Create ad hoc reports for management when requested.
- Submit CRs to enhance ITMS for VL Operations.
- Special Project requests from management.
- Other duties as assigned.
Benefits of working at Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
- *Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Skills
- Excellent Written and Verbal Communication Skills Required
- Proficient PC Skills Required: Excel, Word, and Database Management
Education & Experience
- High School Diploma/G.E.D Required
- One (1) Year of Experience in Logistics Required
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Stand/walk
- Seldomly be able to lift/carry up to 15lbs
- Possible requirement of domestic travel (15%)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure.
- Possible exposure to production environment
- Communication with employees and field partners will be primarily conducted via phone and email.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.