ACCOUNTS RECEIVABLE COORDINATOR – REMOTE – COMMUTABLE TO ALEXANDRIA, VA
JOB SUMMARY
The AR Coordinator is a member of the Global Business Travel Association (GBTA) finance department. This position requires 2-5 years of accounting experience with excellent communication skills, organizational skills, and will be responsible for coordinating all Billing, A/R, and collection needs. This includes general ledger maintenance, inter-company billings, accounts receivable activity, general accounting services (i.e., journal entries, account reconciliations, financial analysis), and special projects.
At GBTA, we put people first – we value collaboration, innovation, and adaptability along with global diversity, respect and empathy. As a member of our team, you’ll have the opportunity to grow your skills and career in an entrepreneurial environment and make a meaningful impact on the industry and professionals we serve.
RESPONSIBILITIES
Accounts Receivable:
- Monitors invoices using Salesforce using various currencies for corporate sponsors, exhibitors, advertising, corporate partners, convention registration and sponsorship.
- Process credit card transactions.
- Provide bank deposit details including accurate GL coding to facilitate Bank Reconciliation
- Reconcile various PayPal Accounts to Braintree/ Amex Bank Deposits
- Review and resolve unidentified receipts.
- Prepare Chapter Dues and Tech Fees Invoices; send balance due report to Managers.
- Mail pick-up at UPS mailbox in Alexandria, VA 1-2 times a week.
- Manage collections process- reach out to customers with outstanding balances, schedule conference calls with collections team, and update information in invoicing programs.
- Resolve customer inquiries on accounts receivable accounts.
- Maintain financial information in the membership database, Salesforce, and MapYourShow (convention software).
- Tracks and collects balances due to GBTA, including all items shown above.
General Accounting:
- Maintains monthly accounts receivable audit schedules and balances to the general ledger.
- Maintains deposit logs in conjunction with the Customer Service Specialist for all deposits.
- Assist with preparation and provide documentation and schedules for annual financial audit.
- Prepare journal entries as necessary.
- Reconcile select balance sheet accounts on a periodic basis.
- Prepare analysis of accounts/activity during monthly close process.
- Other duties and projects as assigned.
REQUIREMENTS
- Commutable distance from Alexandria, VA.
- Bachelor’s degree in accounting or related field.
- 2-3 years of AR, billing, collection, or relevant experience.
- Experience with database management.
- Superior organization skills, and an ability to manage multiple projects in a super-fast paced environment.
- Excellent communication, organizational, and analytical skills with strong attention to detail
- Ability to work independently and collaborate with a team.
- Strong technical skills, including cloud-based systems. Must have a high level of skills in MS Office Suite (including Microsoft Teams) and financial management systems.
PREFFERED EXPERIENCE AND SKILLS
- Experience with ACHs, wires, and foreign currency transactions.
- Sage Intacct, Tipalti, and Concur software experience.
- Experience with international accounting and not-for-profits.
- Multi-lingual is a plus.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
- GBTA is currently fully remote.
- Ability to travel to and from mailbox in Alexandria, VA, 1 to 2 times a week.
- Prolonged periods sitting/remaining stationary at a desk and working on a computer.
- Must be able to remain stationary and move for long periods of time, during events.
- May be asked to show proof of vaccination and booster against COVID-19 in order to attend group functions and meetings.
- Must be able to work a variety of hours in order to accommodate various meetings and events.
- GBTA welcomes all candidates and supports inclusivity and diversity in the workplace.
TRAVEL REQUIRED
- Up to 10% of travel to events and meetings; based on organizational needs.
- Travel to Annual Convention, related events, and meetings, as required.
Applicants must be authorized to work in the US.
The Global Business Travel Association (GBTA) is the world’s premier business travel and meetings trade organization headquartered in the Washington, D.C. area with operations on six continents. GBTA and it’s 8,000+ members represent and advocate for the $1.158 trillion* of global business travel and meetings industry. GBTA and GBTA Foundation deliver world-class education, events, research, advocacy, and media to a growing global network of more than 28,000 travel professionals and 125,000 active contacts. For more information, visit www.gbta.org and www.gbtafoundation.org and follow us on LinkedIn, YouTube, Twitter and Facebook.
*2023 data based on GBTA’s Business Travel Index™, July 2022
GBTA Team Values and Culture Statement:
- We recognize our people are our most valued asset, and treat ourselves and each other with kindness, authenticity, and empathy.
- We are curious, innovative and adaptable to a changing world.
- We embrace our global diversity and are committed to a culture where everyone feels welcomed and respected.
- We work collaboratively and believe in the power of teamwork to drive long-term change and mutual success.
- We are driven to create a more sustainable future for both the planet and its people, and a balanced environment where work and life can coexist and thrive.
GBTA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.