About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To analyze, research, forecast, and reconcile complex financial documents; ensure compliance with laws, rules, and policies; perform related work.
Department Overview:
The Boise State University’s Department of Public Safety is responsible for more than “people safety”. In addition to Campus Security, our team includes the University’s Emergency Management Department, Transportation (Shuttle buses and Cycle Learning Center), Campus Parking, and Integrated Security Technology. Our Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who’s gotten lost at other organizations who just don’t seem to get it, come meet us. We are different and always seeking ways to improve. Apply and let us prove it!
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
Essential Functions:
• Responsible for specific financial duties such as accounts payable, accounts receivable, payroll, budget, journals, etc. May act as the sole technician in an agency, region, or district that encompasses a variety of financial activities that typically include budget, payroll and benefits, accounts payable/receivable, accounts reconciliation, travel, purchasing and similar support functions. Or, This position may be responsible for financial records processing involving specialized documents such as tax, securities, insurance, and similar documents where the impact on and contact with the public is considerable. Use bookkeeping, research and analytical skills, develop ad hoc reports and other financial data for use by management.
• Acquire broad knowledge of the organizations programs and financial requirements; identify and correct errors and discrepancies; determine cost allocations; maintain logs, ledgers, journals; May compile and prepare budget data and monitor cash balances as well as design bookkeeping-type record systems.
• Review, complete, and process financial documents and ensure their compliance. Determine and assign liability, penalty and interest, and resolve disputes.
• May deal extensively with business representatives, and/or the general public to identify and resolve non-routine issues involving laws and regulations.
• Record Keeping, Database Management, and Information Retrieval: Processing and maintaining records in complex integrated Oracle databases, manipulating data in databases owned by other departments or outside organizations, researching errors and resolving issues, and providing customer support on requirements, processes, and procedures.
• Revenue Control: Collecting payments for parking violations, events, and permits, reconciling cash registers daily, and placing holds on student records, initiating collection procedures, and reversing transactions.
• Accounts Receivable and Accounts Payable: Paying WEX invoices and assisting with administrative functions, reconciling P-Cards, and billing internal and external customers for event parking services, security officer support, and Idaho Threat Assessment Conference attendees.
• Customer Service: Providing exceptional customer service to University patrons, resolving problems, and responding to inquiries; conducting involved searches; providing security and safety functions for campus; and handling irate customers and resolving initial complaints.
• Perform other duties as needed.
Knowledge, Skills, Abilities:
• Experience using of MS Excel and MS Access software; Microsoft Word.
• Some knowledge of the State of Idaho STARS system; State of Idaho Statewide Accounting System.
• Experience in reviewing accounts payable and accounts receivable for processing and generating related reports.
• Experience coding and submitting claims or files, or storing, issuing, and receiving materials and supplies, applying inventory control methods.
• Extreme attention to detail.
• Ability to communicate clearly and concisely with the general public.
• Intermediate Excel skills.
Minimum Qualifications:
Good knowledge of: financial record keeping methods.
Experience: researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data.
Preferred Qualifications:
• Two years of experience researching a variety of sources to resolve problems.
• Two years experience retrieving data using a computerized records system.
• Experience working in a college or university setting.
• Experience working with a diverse customer base while delivering exceptional customer service.
Salary and Benefits:
Salary of $18/hour, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
• Resume with employment history (including dates of employment).
• Cover Letter indicating your interest and qualifications for the position.
• 3 Professional References.
Advertised: September 28, 2023 Mountain Daylight Time
Applications close: October 15, 2023 11:55 PM Mountain Daylight Time