Position Title
Assistant to the Chief Human Resources Officer
The Opportunity
The Assistant to the Chief Human Resources Officer (CHRO) has the primary role of directly supporting the CHRO in their initiatives, operations, daily activities, calendar/events, projects, documents and communications within HR organization. In this role, you will work independently and with the CHRO to provide support, professional direction, guidance, logistical oversite and serve as an interface between the CHRO and internal and external constituents. You will provide proactive administrative support for the CHRO and plan, organize and prioritize projects and events as they occur. The CHRO relies on you to manages HR’s budget, contracts, expenses and purchase approvals and oversees five Mines Community Alliances budgets. You will be responsible for drafting, editing, and disseminating confidential and time-sensitive materials and communications.
Success in this role requires thoughtful communication, excellent organizational skills, and ability to seamlessly move through many activities throughout the day. If you are a detail-oriented person with the ability to build relationships and collaborate across all levels of the University, we would welcome your application.
This is a hybrid work environment. You must live within commuting distance of Colorado School of Mines and should plan to work on our beautiful campus 2-3 times a week or as events require.
The Department
Human Resources values collaboration, confidentiality, teamwork and work-life balance. They deliver value to the Mines community by aligning the work they do with the institution’s strategic goals and they are committed to diversity, inclusion, and top-notch customer service. For more on the team and the work they do, please visit https://www.mines.edu/human-resources/.
Responsibilities
Specific responsibilities include:
Administrative Support
- Provide support to the CHRO, their initiatives, projects, day-to-day calendar management and activities.
- Support the CHRO in a proactive, organized, collaborative, manner with the goal of minimizing the administrative burden of the CHRO and keeping them apprised of relevant and timely needs.
- Serve as the staff liaison to internal and external constituents who may include executive leaders, cabinet members, deans, department heads, employees, job candidates, colleagues, and vendor partners. The
- Assistant also coordinates mass electronic communication and notifications to all employees
HR Department Management
- Implement the mechanics of the HR budget on behalf of the CHRO. This includes submitting purchase requests, paying invoices, reviewing expenses and tracking contracts, POs and change orders, using Excel spreadsheets, Workday, and other financial systems as required.
- Hire and supervise student workers that assist with projects within the HR office.
- Manage meetings, celebrations, events, and projects independently with minimal guidanc
- Triage incoming HR requests and resolve, escalate, or direct to the appropriate partner.
Presentations, Communication, Website, Documentation
- Review, prepare, and draft presentation materials and other documents as necessary ensuring that the documents, presentations, and materials are timely, accurate, complete, inclusive, and professionally formatted.
- Manage the HR website and monitors content, ensuring that it is current, relevant, and properly formatted and work with others to ensure the same with related web pages.
Minimum Qualifications
- BA/BS degree or progressive administrative experience in an executive assistant or office manager role.
- 4+ years of experience providing support, professional guidance, direction, and interfacing with executives
- 4+ years professional organizational skills in a complex organization, including experience supporting the initiatives, operations, and daily activities for a leadership-level position. Detail orientation ensuring accuracy and content validity. Experience with high-level decision-making, planning, organizing, monitoring, prioritization, and collaborating.
- Excellent written and verbal communications and interpersonal skills and experience composing professional-quality documents including letters, presentations, and reports, and experience creating, reviewing, and developing documents, presentations, and materials, primarily using MS Word, Teams, PowerPoint, and Excel, and Video Conferencing.
- Experience working with confidential and sensitive materials and information.
Preferred Qualifications
- Knowledge of academic practices and administration; experience in higher education.
- Experience with Workday.
- Experience with WordPress or other content management system.
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as an R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact. Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don’t get us started on our hometown. We are located in the heart of Golden, Colorado –with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change-makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?
Look to Mines.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Pay Range
$62,000 – $70,000
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Total Rewards
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this full-time role, that includes:
- Fully paid health and dental insurance premiums
- Generous sick/vacation time
- 13 paid holidays per year – including a week-long winter break for our entire campus
- Fully vested retirement plan on the first day of employment, with generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
- Free RTD EcoPass
All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits.