Requisition No: 801638
Agency: Financial Services
Working Title: OPERATIONS REVIEW SPECIALIST – 43001977
Position Number: 43001977
Salary: $43,151.16
Posting Closing Date: 05/07/2023
***INTERNAL AGENCY EMPLOYMENT OPPORTUNITY***
DIVISION: ACCOUNTING AND AUDITING
BUREAU: VENDOR RELATIONS
CITY: TALLAHASSEE
COUNTY: LEON
This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.
SPECIAL NOTES:
A high school diploma or its’ equivalent is required.
Additional requirements:
- Three (3) years’ experience in customer service.
- One (1) year experience working in FLAIR.
- Experience interpreting policies, rules, and regulations and procedures relating to an accounting program.
- Experience analyzing and interpreting financial data.
- Experience with banking policies and/or direct deposit for business use.
Preference will be given to applicants with:
- Knowledge of accounting and auditing principles, theory, and concepts.
- Knowledge of accounting systems.
- Knowledge of accounting and auditing practices.
- Knowledge of internal control concepts.
The anticipated annual salary of this position is $43,151.16.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to analyze and interpret financial data
- Ability to utilize automated spreadsheet applications
- Ability to utilize problem-solving techniques
- Ability to communicate effectively
- Ability to review, analyze and evaluate financial and operational data
- Ability to plan, organize, and coordinate work assignments
- Ability to establish and maintain effective working relationships with others
- Familiar with banking policies
- Knowledge of computer systems concepts
BRIEF DESCRIPTION OF DUTIES:
This is professional accounting work performing the daily operations of the State’s Direct Deposit and Electronic Payment Program. The position is responsible for the maintenance of the Direct Deposit Authorization File and Electronic Payment process, which makes payments to vendors, local governments, and other recipients. This position is responsible for maintaining the Section’s accounting records. This position handles requests from various state agencies for the deletion or return of direct deposit payments. This will require the ability to interpret and apply the Florida Administrative Code and the National Automated Clearing House Association rules, applicable to direct deposit by Electronic Funds Transfer (EFT).
This position is responsible for the daily banking transactions between the state’s accounting system, FLAIR, and the contracted Automated Clearing House (ACH) financial institution. This includes handling items returned and assuring the funds are returned to the proper agency or payee; processing ACH deletion requests and assuring that each item is deleted; and reconciling the funds in the EFT Returns Account. This position is also responsible for Reconciling the invoice from the contracted ACH financial institution on a monthly basis.
This position is responsible for resolving payee concerns related to EFT transactions. This includes analyzing various data sets to determine the cause of a payee EFT concern; recommending and resolving problems related to EFT transactions; coordinating with financial institutions, payees and agencies; communicating results and escalating concerns to the appropriate level timely. Requires the ability to understand banking terminology and processes.
This position is responsible for assisting the Financial Administrator with implementing the Bureau’s plan for achieving designated goals, objectives, and activities, and monitoring the progress of the plan. This includes reviewing existing policies, procedures, rules, and statutes related to the program area and implementing changes where needed to improve effectiveness and efficiency of the programs and assisting with meeting the Bureau’s goals and objectives.
This position is responsible for monitoring and reconciling the amount and number of transactions in the electronic payment section. This include preparing in-depth fiscal analysis of electronic payment transactions, maintaining the general and subsidiary ledgers involved in operating the Direct Deposit program, and assisting with the balancing of the Clearing Trust Fund.
Other duties as assigned, Serve as the back-up to the Government Analyst I and Government Analyst II position.
Policies and procedures guarding against fraud must be followed at all times. Contact supervisor immediately if fraud is suspected.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.