Stella-Jones is North America’s leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.
Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.
The Accounting/Invoicing Clerk will calculate and prepare accurate and timely invoices of shipments to assure a timely cash flow from customers and provide management with detailed sales reports on all locations.
Principal Responsibilities:
Invoicing / Accounts Receivable
- Enter the necessary system transactions to invoice customer orders in SAP.
- Understand and utilize numerous customer portals where transactions are communicated with customers.
- Ensure orders are invoiced in a timely manner once shipment notification is received.
- Create and disseminate invoicing reports to management.
- Proactively monitor customer sales orders for shipment and billing status, to clear backlogs and mitigate potential roadblocks under the guidance of the Invoicing Supervisor.
- Ensure that company protocols are being followed to facilitate compliance with established internal controls.
- Paperwork is properly filed in folders to meet department policy.
- Provides backup coverage within invoicing team as needed.
- Assists with special projects/reporting as assigned.
- Supports invoicing customers, invoicing freight, and matching records for payment.
- Develops and maintains detailed written desk instructions covering all major responsibilities.
- May perform additional clerical responsibilities including mail distribution, filing, and general administrative tasks.
- Participates and contributes to company safety program.
General Accounting
- Complete month-end tasks including reports / reconciliation, journal entries, accruals, other tasks as directed.
- Assists the Invoicing Supervisor with account reconciliation, reporting, analysis.
- Performs other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualifications:
- Education: Associate’s degree (A.A.) or equivalent from two-year college or technical school
- Experience: Six months to one-year related experience and/or training
- License/Certification: NA
Knowledge, Skills and Abilities:
- Knowledge of FOB points, state sales tax laws and rates, EDI
- Microsoft Suite
- Communication
- Problem solving
- Critical Thinking
- Customer Centric
Employee Benefits:
As a Stella-Jones employee, you will have access to excellent benefits and incentives including:
- The security of working for a company designated as an essential workplace
- Comprehensive total benefits package with 3 medical plans to choose from
- Several company-paid benefits including:
- Dental and Vision coverage
- Life insurance and Accidental Death & Dismemberment (AD&D) policies
- Long-Term Disability Coverage
- Access to a robust employee assistance program
- Competitive compensation
- Annual bonus program opportunity
- 401(k) savings plan with generous Company match (150% on the first 4% deferred)
- 2 weeks paid vacation and 9 holidays
- Career advancement opportunities
- Ability to purchase Company stock
Equal Opportunity Employer/Veterans/Disabled
Other details
- Job Family Finance
- Pay Type Hourly
- Min Hiring Rate $19.00
- Max Hiring Rate $25.00
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