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The Accounts Payable Specialist processes payables invoices and supports vendor/supplier relationships by appropriately communicating variances and questions. The AP Specialist handles additional related tasks which can consist of the dropship process, fixed asset responsibilities, and tech accounting. Identifies missing invoices and works with vendor contact to resolve discrepancies. Compiles several month end accruals and reconciliations to support a successful month end close process. Add to team success by supporting the AP Analyst and other Finance members as needed.
A DAY IN YOUR NEW CAREER:
- Notifies team members in other departments of aging invoices in the API system and holds team members accountable for timely processing by calling out when vital.
- Supervises dropship orders through invoice approval workflow to process with priority. Requests invoices from vendors if not received in three business days. Notifies Customer Solutions team of updates to customary order and dropship PO based on vendor invoice/weight ticket.
- Follow up with IT leaders to resolve accurate accounting treatment for all tech related expenses and projects.
- Researches and communicates status of past due amounts to supplier and resolved discrepancies as needed.
- Generates and analyzes “Received Not Invoiced” report to identify missing invoices. Follows up with vendor to secure missing documents and/or resolve discrepancies.
- Assists in month end closing process by tracking warehouse and dropship accruals.
- Tracks, creates and depreciates assets created in the fixed asset module and communicates CapEx spend to Finance and IT leaders.
- Maintains effective working relationships with Supply Chain Operations, Product Managers, Credit/Collections and Customer Solutions teams for product variance and actively participates in continuous improvement efforts for all accounting processes.
DESIRED BACKGROUND AND SKILLS:
- Bachelor’s degree from fully accredited four-year institution is required; concentration in accounting or finance preferred.
- Knowledge and experience working with MS Office Suite, with strong Excel skills
- Excellent verbal and written communication skills, including the ability to optimally convey ideas and suggestions via multiple modes of communication.
- Exhibits versatility and adaptability while interacting with others.
- Ability to work well independently as well as within a team environment.
- Demonstrates sound judgment and critical thinking.
- Strong attention to detail and commitment to accuracy.
BENEFITS AND PAY:
- Outstanding company culture, purpose driven approach and work from home flexibility.
- Ongoing training from management.
- Opportunities for raises/promotions.
- Career progression.
- Paid time off.
- Benefits start first day of hire.
- The salary range for this position is $43,620 – $65,420. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location. In addition, this position is eligible for incentive pay.
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We are ChemPoint. We are fanatical about every customer and supplier interaction and dedicated to reaching customers and delivering actionable insights to enable producer success. We’re the leader in the marketing, sales, and distribution of specialty and fine chemicals. ChemPoint represents over 70 suppliers and 220 product lines in North America, Latin America, the Middle East, and Africa.
We offer a Total Rewards package that includes market aligned pay and incentives as well as a diverse benefits offering to support our employees’ physical, emotional, and financial wellbeing.
ChemPoint supports sustainable solutions for the world around us so that we can do our part to help keep our communities healthy, fed, clean, and safe!
We are committed to a diverse workforce and a culture of inclusion. Together, we are building a culture that acknowledges and respects the unique experiences, perspectives, and expertise of every employee. Through our dedicated Employee Resource Networks, we provide the development and growth opportunities to empower us to redefine our industry while making a difference in our communities.
ChemPoint is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification