Job Type
Full-time
Description
Position Summary:
The Office Assistant plays an important role in ensuring the smooth operation of the South Royalton Legal Clinic, Vermont Law and Graduate School’s on campus, real client civil legal clinic. Working with the Clinic’s Program Coordinator in support of the Clinic’s attorneys/professors, the Office Assistant helps coordinate the Clinic’s functioning as both an active law office and a teaching arm of the law school.
Duties and Responsibilities
- Provides primary front desk coverage for the South Royalton Legal Clinic in conjunction work study students.
- Fields incoming telephone, in-person and email inquiries of prospective clients in accordance with SRLC procedures; documents necessary information, triages and refers inquiries as appropriate; and prepares and coordinates routine and case-related correspondence for attorneys which includes the filing of correspondence and pleadings electronically and through U.S. mail.
- Conduct basic initial screenings of potential clients.
- Maintains case file storage for files that have been closed for at least 7 years. Corresponds with former clients and implements file destruction policy.
- Assists the Program Coordinator with the organization and maintenance of library and library materials.
- Maintains and update client files as needed.
- Conducts clerical tasks, such as sorting and sending mail.
- Maintains and tracks office supplies.
Requirements
Education, Skills & Experience:
- High school diploma required, Associate’s Degree or higher preferred.
- Knowledge of office practices and procedures.
- Proficient in use of grammar, with editing experience a plus but not required.
- Ability to interact with others with patience, consideration and discretion.
- Strong organizational skills.
- Ability to respond appropriately to pressures, deadlines and changes in priorities and schedules.
- Computer competency with the following: Microsoft Office Suite and Outlook.
Other Requirements:
- Ability to prioritize multiple tasks and deadlines and reorganize under pressure.
- Ability to work independently and collaboratively within a team.
- Must be able to work legally within the United States without sponsorship.
- Physical ability to perform all essential functions of the job with or without basic accommodations.
Application Requirements :
Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, cmoyer@vermontlaw.edu.
Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.
Salary Description
$18-$22/hour