Salary : $63,044.80 Annually
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2023-00680
Department: Grants Management & Innovation
Division: GMI GMI ADMIN
Opening Date: 05/05/2023
Closing Date: Continuous
FLSA: Exempt
Position Description
REVISED
This position is in the Grants Management & Innovation Department.
OPEN UNTIL FILLED
Salary Grade: 56
This position will be part of our GMI’s Administration Grants Compliance (AGC) Division which supports all Pima County departments. This position will supervise staff with additional tasks including developing detailed documents; reviewing programmatic and compliance data such as terms and conditions of grant agreements; drafting or reviewing administrative documents related to grants; establishing audit-ready libraries; submitting annual federal reports for compliance, assisting internal and external customers, and ensure electronic and paper documents are tracked and monitor records retention.
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)
Develops program goals, objectives, policies and procedures and establishes short- and long-range program performance plans subject to management review;
Manages and administers program activities and evaluates program effectiveness and success;
Develops, negotiates, monitors, and administers contracts, intergovernmental agreements, and/or financial and service agreements for the program managed;
Monitors program contract compliance and takes corrective action as required;
Performs as a program representative within the community, delivers informational news releases, serves as a program contact person and participates in community awareness activities;
Develops and maintains effective working relationships and coordinates program activities with other county departments, public and private agencies, organizations and groups to promote the program and its goals;
Analyzes federal, state and local legislation and ensures program compliance with applicable regulations and policies;
Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;
Develops, writes and administers the program’s annual budget, prepares program-related financial forecasts and identifies funding sources to support program activities;
Reviews and analyzes routine and special reports detailing the status and/or success of the program, prepares recommendations and/or initiates corrective action;
Evaluates management problems and makes decisions regarding the proper course of action;
May supervise the activities of county staff and evaluate performance;
May make recommendations to the Board of Supervisors regarding program objectives;
May direct the preparation and submittal of proposals and grant applications;
May access or maintain specialized databases containing program-specific information to review information or generate reports.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and procedures of public administration, management, and program planning, development, and evaluation;
- federal, state and local laws, rules and regulations;
- principles and practices of budgeting, accounting, purchasing, contracting and financial management;
- contract and grant application preparation, negotiation and administration;
- community agencies, organizations and resources;
- data and statistical analysis techniques and application to planning studies and projects;
- principles and techniques of effective communication to include written composition and public speaking;
- applications of automated information systems.
Some positions within this classification require knowledge of program-specific terminology, principles, practices and procedures.
Skill in:
- planning, developing, evaluating and managing programs and projects;
- preparing and administering budgets, grants and contracts;
- researching, analyzing and reporting data;
- presenting, explaining and interpreting program goals, objectives, policies and procedures to the public;
- directing staff and planning, organizing and coordinating program activities;
- communicating effectively;
- establishing and maintaining effective working relationships with service groups and organizations;
- establishing, reviewing and modifying procedural and technical guidelines to enhance program effectiveness;
- use of automated information systems to maintain or produce data.
Minimum Qualifications
(1) A Bachelor’s degree from an accredited college or university and four years of professional-level experience in coordinating, monitoring, administering or managing program or specialized work unit activities. (Relevant professional-level experience and/or education from an accredited college or university may be substituted.)
OR
(2) One year of experience with Pima County as a Program Coordinator.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- A bachelor’s degree in public or business administration or a bachelor’s degree in any field with at least three (3) years of experience in public, business, or grant administration.
- Experience researching using multiple information sources, including databases, Federal statutes, Federal regulations, and policies to ensure grant compliance.
- Experience with business writing.
- Experience with Microsoft Office Suite applications (Word, Excel, Outlook, Teams, and Visio) and/or computer enterprise systems.
- Minimum three (3) years experience as a supervisor or lead of two (2) or more personnel.
- Minimum three (3) years experience in customer service and training.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at time of application or prior to completion of an initial or promotional probation period. Failure to obtain/maintain the required certification/licensures shall be grounds for termination.
Special Notice: Some positions within this classification may require irregular work schedules and/or travel and may carry a low risk of exposure to infectious diseases. Therefore, special medical screening prior to or during employment may be necessary to ensure employee health and safety. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions within this classification may require satisfactory completion of a personal background investigation, polygraph test, and/or drug screening by law enforcement agencies at time of appointment.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County provides access to high quality, affordable healthcare for eligible employees and has an award winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by