Responsibilities
Provide administrative, business and financial support services for all Peraton Defense Group contracts at Stennis Space Center, MS. The incumbent will provide a critical integration role between project teams, program managers, contracts, program finance, accounts receivable, subcontracts, and billing.
Administrative functions:
- Review new Task Orders and mods and provide comments/recommendations to PMs and Program Finance
- Review contract and subcontract awards and provide comments to PMs
- Assist in preparing presentations and reports
- Assist with foreign travel requirements verification, invitational travel orders and vouchers, passport requests, visa requests, visit requests, official diplomatic and country clearances, letters of expediting, country and diplomatic clearances, and other associated travel documentation and tasks
- Assist with Human Resources-related functions such as:
- Check-In, Check-Out, and Change-in-Status processing
- Processing training requests
- Entering data into the Personnel Process Improvement Suite System
- Monitoring timekeeping
- Preparing Bank Card Purchase requests
Financial management:
- Provide oversight of actual expenditures against contract funding levels and contract schedule
- Provide financial data to PMs for Monthly Status Reports
- Review list of outstanding invoices, research causes of the delay, contact the companies/customers involved if needed and provide status to PM and Division Manager
- Validate project payments in Cognos
- Request status of payments as needed
- Compile financials for monthly reports
- Provide Quarterly Financial reports to PMs in support of Quarterly Reviews and IPRs
- Track projects against EAC’s using tracker spreadsheet
- Provide 75% Notifications on labor and travel funds to Contracts
- Validate and approve project invoices in SharePoint
- Coordinate with Contracts on Funding Requests
- Track Purchase Orders for final approval
- Provide review of subcontractor invoices and notify PMs of issues
- Compare ODC reports on cost to projects
- Provide financial reports for project close-outs
- Tracks hour and funding on CPFF and T&M contracts
- Track ODC and unbillable expenditures
- Provide PMs funding and hours for input into the Department of Navy Contractor Manpower Reporting site in October
- Assist PM in generation of purchase order paperwork for subcontractors, acts as liaison with the subcontracts dept and with the subcontractors and tracks payment of subcontractor invoices. Review the contracts and works with the PMs and the subcontract office to obtain ACO approval for new consultants/subcontractors if warranted
- Submit ODC/Travel Non-Labor Corrections
- Provide Sub Accruals Monthly
- Provide biller supporting travel documentation for cost held in suspense to invoice
- Directly support PMs and the Division Manager with analysis of budget, profits, labor dollars, travel and ODC’s
- Maintain and update profit projections per project and review with PMs
- Resolve unbilled issues
- Gather background information for costing. This involves reviewing the RFP, working with the PM to assign employees, verify labor categories (if required).
- Map employees to labor categories and generate labor qualification/category matrixes which are then passed thru the PM to the Proposal Center for inclusion in proposals
Business/contract oversight functions:
- Review new Task Orders and mods and provides comments to PMs and Program Finance
- Compile monthly reports for submission to Contracting Officers
- Validate and record ERs on multiple projects
- Provide input to Project Closeouts
- Update project tracking spreadsheet for workforce changes
- Attend tracker reviews
- Conduct information pulls and generate “What If” scenarios for the PM and customers
- Create PRs for subcontractor services
- Create PRs for project purchases
- Maintain copies of all contract actions for PM access
- Provide administrative and executive support as requested
- Respond to daily data calls in support of Director
- Review monthly ETC/EAC data report prior to PM approval
- Participate in face-to-face monthly meetings with local NRL/FNMOC/NAVOCEANO Contracts Dept and Perspecta local Director to discuss any contractual and/or performance issues
- Review incoming mods on NRL BAA contracts and provide guidance to Program Finance on breakout of mod in Costpoint
Qualifications
- Requires BS 2-4 Years, MS 0-2 or HS 8-10
- Must have ability to obtain a secret security clearance.
- Must have experience with program budgeting, funding, and execution monitoring, and reporting commitment, obligation, and expenditure benchmarks.
- Must have experience and proficiency in using commercial software packages, including at a minimum Microsoft Word, Excel, and PowerPoint and Adobe Acrobat.
- Must demonstrate effective oral and written communication skills.
- Must be a team player and able to accept a wide range of assignments in a fast-paced workplace at short notice.
Preferred Qualifications:
- Knowledge of Navy Meteorology and Oceanography organization is a plus
BENEFITS:
At Peraton, our benefits are designed to help keep you at your best beyond the work you do with us daily. We’re fully committed to the growth of our employees. From fully comprehensive medical plans to tuition reimbursement, tuition assistance, and fertility treatment, we are there to support you all the way.
Peraton Overview
Peraton drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted and highly differentiated national security solutions and technologies that keep people safe and secure. Peraton serves as a valued partner to essential government agencies across the intelligence, space, cyber, defense, civilian, health, and state and local markets. Every day, our employees do the can’t be done, solving the most daunting challenges facing our customers.
Target Salary Range
$51,000 – $82,000. This represents the typical salary range for this position based on experience and other factors.
EEO Tagline (Text Only)
An Equal Opportunity Employer including Disability/Veteran.