What you will be doing:
The Ohio Department of Administrative Services, General Services Division, Office of Properties and Facilities, is seeking an experienced Facilities Manager that will direct & oversee facilities management program at Lausche Government Building (e.g., maintenance, repairs, security & custodial care of building, grounds, structures, & related equipment):
- Coordinates daily operations & overall facility management plan;
- Develops & implements policy & procedures (e.g., Building Maintenance Operations Policy & Procedures, Security Operations Policy & Procedures, Employee Safe Work Practices & Procedures);
- Manages facility management operations;
- Oversees contacted maintenance, housekeeping & security personnel at assigned buildings;
- Ensures implementation of comprehensive building maintenance plans;
- Assigns work & reviews work assignments with facility man agement contractor as needed to ensure priorities are adhered to;
- Inspects work in progress & completed work for conformance to established standards, specifications & instructions;
- Directs activities of contractors (e.g., provides work direction, schedules work activities, evaluates performance, approves payroll, administers discipline, provides training);
- Checks progress & results of contractors in renovation of assigned facilities;
- reviews contracted personnel transactions, overtime & vacation schedules to assure adequate staffing;
- investigates & resolves building occupant complaints including those concerning conduct of employees & investigates alleged violations of rules;
- Enforces policies, work rules, regulations, safety policies & procedures;
- Recommends, formulates & implements training for major programs (e.g., PERRP/OSHA Health & Safety Program, & Comprehensive Properties & Facilities Management Program which includes Maintenance Operations, Building Systems Inventory, Building Energy-Conservation & Emergency Coordination & Communications);
- Responds to systems emergency situations 24 hrs/day, 7 days/week, which may require wearing a pager &/or carrying a cell phone.
Analyzing, evaluating & developing budget, policies, procedures & operating standards (e.g., maintenance, repair, security & housekeeping of building & grounds):
- Assuring operational procedures are within state & federal statutes & regulations;
- Interpreting new legislation, rules & regulations;
- Negotiating contracts for major purchases;
- Directing collection of data used in determining annual costs & budget projections of operations;
- Monitoring & controling expenditures to ensure that expenditures do not exceed budget allocations;
- Analyzing, evaluating & monitoring efficiency & effectiveness of established operating procedures, & keeps Chief Administrator informed of all situations that could affect accomplishments of goals & objectives of Office of Properties & Facilities (OPF).
Serving as liaison with regulatory agency representatives, contractors, tenants & Ohio Facilities Construction Commission:
- Attending or conducts staff meetings to communicate work assignments & updates;
- Responding to telephone or written inquiries & complaints; serves on committees.
Establishing & maintaining management control reporting systems:
- Preparing &/or overseeing preparation of reports on facilities maintenance program status &/or expenditures;
- Preparing variety of reports, correspondence, specifications, contracts, & maintenance & repair records as needed;
- Overseeing input of information into OPF Facilities Management Databases for assigned facilities.
What’s in it for you:
Hybrid Work Schedule
This positions offers the flexibility of a hybrid schedule that combines working from home with regular in-office presence. In-person work requirements may change for training, meetings, and other operational needs.
State Benefits
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
- Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Employee Development Funds
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Qualifications
Minimum Qualifications Required:
Completion of undergraduate core program in business administration, management or public administration; AND 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; AND 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
-Or 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.
-Or 1 yr. exp. as Program Administrator 2, 63123.
-Or equivalent of Minimum Class Qualifications For Employment noted above.