Salary : $41,825.94 – $58,634.94 Annually
Location : Alexandria, VA
Job Type: Full-Time
Job Number: 2024-00098
Department: Finance Department
Division: Real Estate Assessment
Opening Date: 09/01/2023
Closing Date: 9/15/2023 11:59 PM Eastern
Administrative Analyst
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The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City’s square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Administrative Analyst position.
An Overview
The City of Alexandria’s Finance Department is looking for a precise, thoughtful, and customer service oriented Administrative Analyst to join our team. As a member the Real Estate Division, the Administrative Analyst supports the day-to-day operations of the City’s real property assessment operation. Real property taxes are the City’s single biggest source of revenue, generating more than $500 million each year that the City Council uses to pay for everything from public schools to police officers and firefighters to street repair to social workers to parks and community centers. The amount of Alexandria residents and businesses’ annual real property tax is determined by the assessed value of their properties, as set by the staff of the Real Estate Division, under the supervision of the Assistant Finance Director for Real Estate, who serves as the City’s assessor.
The Administrative Analyst is a critical role that acts as the link between the public and the City, ensuring that residents and businesses are kept informed of changes to the assessed value of their properties. If questions or concerns arise from those changes the Real Estate Division staff will rely on the Administrative Analyst to provide them with all relevant information so they are able to issue timely and accurate responses. In addition, the Administrative Analyst acts as a check on the quality and accuracy of data in the Real Estate Division’s software systems. This work requires skill with the complex financial software systems, speed and accuracy in data entry, and flexibility to modify processes that changes in technology may require. The Administrative Analyst performs their work under the general supervision of the Assistant Finance Director for Real Estate.
What You Should Bring
The ideal candidate is a detail-oriented self-starter who is eager to serve as a critical hub in a small, tight-knit office environment. Additional skills and abilities include:
- Knowledge of modern office management best practices.
- Knowledge of day-to-day complex professional computer system management, including data entry, running reports, identifying errors, and proving that all accounts are in balance.
- Skill performing accurate, timely data entry.
- Skill with Microsoft Excel, including tables, SUM functions.
- Skill with Microsoft Word, including mail merge.
- Skill with Adobe Acrobat, including OCR.
- Ability to effectively manage one’s time and prioritize in an environment in which large volumes of work may come in all at once and require immediate triage, while ensuring that ongoing routine tasks continue unaffected.
- Ability to maintain logical, well-organized files, both paper and electronic.
- Ability to provide high quality, responsive customer service and to deescalate potentially tense interactions with members of the public.
- Ability to read and understand government documents and explain government regulations in plain language.
The Opportunity – Examples of Work
- Maintain accurate and well-organized files, including both legacy paper files and electronic files using Laserfiche, the City’s electronic file storage solution.
- Update data in the Real Estate Division’s two assessment software systems, Real Ware and REAVCS, based on changes approved by appraisal staff.
- Process daily mail including flagging critical correspondence, routing routine requests, and answering common questions personally.
- Produce daily correspondence related to changes in the assessed values of Alexandria residents and businesses’ properties.
- Utilize Crystal Reports to execute daily change report comparing data in the Real Estate Division’s two computer systems, identify any errors, and identify the staff member responsible for addressing them.
- Assist the public, both in-person, on the phone, and over email, with general questions related to the assessed value of properties in the city.
- Coordinate the Real Estate Division’s two large annual public mailings, the Assessment Notice and the Income and Expense Statement, working directly with the Assistant Finance Director for Real Estate, the Finance Director, and the City Manager’s Office.
- Assist Division staff with the annual Board of Equalization process, including supporting temporary Board Clerk, scheduling, document production, and day-of coordinating.
- Performs related work as required.
About The Department
The City of Alexandria’s Finance Department is a fast-paced, diverse, and customer service focused operation that is responsible for, the assessment, collection, and enforcement of all City taxes, the management of cash flow and investments, accounting for and reporting the City’s financial position, processing payroll, executing a fair and competitive procurement environment, assessing all real and personal property in the City, managing the City’s risk and safety programs, and managing the City’s pension plans. The Finance Department has seven divisions and in fiscal year 2024 is operating with a total budget of $15.4 million and 110 FTE positions.
The goal of the Finance Department is to treat all employees, citizens, and business owners professionally, with fairness and compassion.
Minimum & Additional Requirements
Minimum and Additional Requirements
Completion of college-level courses in English, report writing, arithmetic, and bookkeeping, at least three years of experience in performing responsible clerical or technical work some of which involved work performed at a level equivalent to Administrative Support IV (GS-10), or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Preferred Qualifications
Preferred Qualifications
Experience performing high volume, accurate data entry, experience managing a computer system in a professional setting (work order systems, timekeeping systems, etc.), experience performing mail merges, experience transitioning filing systems from paper to electronic format.
Notes
Notes
This position requires the successful completion of pre-employment background checks including but not limited to a criminal background check. The selection process for this position may include a phone or virtual interview, and in-person interview.
The starting salary range for this position is $41,825.94 to $58,634.94 (midpoint of the grade), based on qualifications and experience. The incumbent can eventually be awarded up to $73,606.52 (Step 20) with tenure and job performance.
We are proud to welcome you to explore the City of Alexandria’s excellent benefits and programs!
The benefits referenced on this site, may be changed from time to time without notice. Also, temporary and some part-time positions are not eligible for these benefits. For further information, please contact the Benefits Division of the Department of Human Resources at 703.746.3785 or email
01
Do you meet the minimum qualifications for this position, completion of college-level courses in English, report writing, arithmetic, and bookkeeping; at least three years of experience in performing responsible clerical or technical work some of which involved work performed at a level equivalent to Administrative Support IV (GS-11); or any equivalent combination of experience and training which provides the required knowledge, skills and abilities?
- Yes
- No
02
If you answered “yes” to question #1, please explain.
03
Do you have experience managing a complex computer system day-to-day in a professional setting (e.g. Quickbooks, complex work order systems, complex timekeeping systems, etc.)?
- Yes
- No
04
If you answered “yes” to question #3, please describe your experience managing a complex computer system day-to-day?
05
Do you have experience performing high volume, accurate data entry?
- Yes
- No
06
If you answered “yes” to question #5, please describe your experience performing high volume, accurate data entry.
07
Do you have experience transitioning filing systems from paper to electronic format?
- Yes
- No
08
If you answered “yes” to question #7, please describe your experience transitioning filing systems from paper to electronic format.
09
Do you have experience performing mail merges?
- Yes
- No
10
If your answered “yes” to question #9, please describe your experience performing mail merges.
Required Question