Warehouse Operations/Management – Program Administrator 2 (PN: 20098511)
About Us:
Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.
The Ohio Department of Health supports a hybrid teleworking model. This position may work a hybrid schedule at the discretion of the manager or supervisor, which will require occasional attendance in the office for training, meetings and other operational needs. Employees must reside within a reasonable distance to their assigned headquarters for compliance with workplace reporting requirements.
What We’re Looking For…
- Candidates with considerable knowledge of operations management, especially as it pertains to warehouse and inventory
- Candidates with strong management & administrative skills
- Candidates who are energized by motivating teams, breaking down & re-building processes
- Candidates with a background working with inventory systems and data management (making data-informed strategies to improve evaluating, reengineering and improving warehouse operations)
- Candidates who are comfortable in fast paced environments and can remain focused, level-headed and cool under pressure
- Candidates who value compliance with state/federal rules and have experience developing, reviewing, and implementing policies and procedures
Summary of Job Duties:
Within the Ohio Department of Health’s Office of Human Resources, Warehouse Management section, the primary primary focus of this position is to act for/relieve the warehouse administrator & formulate/implement warehouse management policy & procedures for the agency.
- Responds to operational issues/needs of staff; leads/monitors task forces; plans, writes & implements operational goals.
- Monitors daily warehouse activities related to warehouse inventory (e.g., emergency preparedness supplies , assets, and preventative maintenance of assets) management.
- Writes Standards of Operations Receipt, Stage and Store (RSS) plans; writes and updates Job Action Sheets; writes and updates Warehouse Pharmacy Operating Procedures; writes & implements operational goals.
- Serves as liaison between administrator & subordinates by interpreting policies/procedures, state & federal guidelines concerning warehouse & inventory management and work priorities.
- Represents administrator at meetings & conferences; assumes responsibility & authority in administrator’s absence.
- Interviews, hires, & counsels employees.
- Manages office & auxiliary functions (e.g., maintenance, security, public information, personnel).
- Conveys assignments & requests from ODH leadership to warehouse staff, monitors progress & follows up on timely completion of tasks/projects assigned.
- Formulates & implements warehouse management policy (e.g., state and federal reporting, quality control, inventory, receipt/handling/distribution, salvage).
- Analyzes & evaluates existing warehouse operations, policies & procedures & provides technical advice to aid administrators in decision making regarding warehouse initiatives.
- Collects, evaluates, & organizes warehouse & inventory data & information in support of warehouse management policy development & process improvement.
- Serves as liaison between warehouse and state enterprise (e.g., Ohio National Guard, Ohio Emergency Management Agency and non-state entities).
- Briefs warehouse management on findings of research, suggests options for policy direction & makes recommendations which reflect input from multiple sources (e.g., ODH leadership, staff, other state agencies, local health departments, federal partners).
- Initiates, prepares, delegates & oversees the preparation of correspondence & documents to convey the administrator’s policy & administrative decisions.
You must clearly indicate in your work history/education the job duties performed that relate to the minimum qualifications of this position (listed below). Please do not leave off any past work history that will qualify you for this position.
What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.
Dental, Vision and Basic Life Insurance
- Dental, vision and basic life insurance premiums are free after one year of continuous service.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Qualifications
Completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
-Or 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
-Or 1 yr. exp. as Program Administrator 1, 63122.
-Or equivalent of Minimum Class Qualifications For Employment noted above