- Greet clients, visitors, and employees with a warm and friendly demeanor.
- Manage the front desk area, including maintaining a clean and organized reception area.
- Ensure all visitors are signed in and provided with appropriate access.
- Provide comprehensive administrative support to the CEO.
- Prepare and distribute internal memos and other documents as needed at the CEO’s request.
- Exercises judgment to reflect the CEO’s style and company policy.
- Schedule appointments, meetings, and conference room bookings including any necessary logistics, meals and travel arrangements.
- Draft accurate and concise committee minutes for both board and management committees, capturing key decisions and actions in a timely manner.
- Assist with the coordination of company events such as bank party, leadership retreats, holiday ham delivery, economic forums and conferences. Attendance at events to coordinate logistics on site may be required including overnight travel when necessary.
- Assist with maintaining building supplies such as paper, toner, kitchen and board room inventory.
- Centralized mail sorting, routing and date stamp for mail received at the Skyview admin center.
- Sign for and direct all incoming and outgoing packages at the admin center.
- May also include responsibilities for building security, alarms and overall general building needs.
Committee Responsibilities:
- Attend committee meetings and accurately document all discussions, decisions, and action items.
- Committees include but not limited to Management ALCO, Deposit Pricing, IT Steering, Management compliance, Board ALCO, Audit, IT, Compliance/CRA and Nominating Committee.
- Prepare clear and concise committee notes that capture key points, outcomes, and next steps.
- Organize and maintain a comprehensive database of committee notes for future reference and accessibility.
- Manage and maintain calendars, schedules, and appointments for committee members.
- Coordinate meeting logistics, sending out meeting invitations, and distributing relevant documents before committee meetings.
Education/Knowledge/Skills & Abilities
- High School diploma or equivalent.
- AA or some college coursework preferred related to business administration.
- 1-3 years’ experience working in Banking or a related field.
- Proven experience as a secretary, administrative assistant, or in a similar role.
- Experience working with Committees, taking and producing minutes.
- General communication (oral and written); clear voice communication; business telephone etiquette; distribute and exchange information with others; interaction with managers, employees, regulatory agencies, industry peers, customers, communicate/work with confidential information; compose draft written materials, correspondence/memoranda, reports, publications.
- Sound reasoning and judgement skills
- Exceptional interpersonal and rapport building skills
- Highly Organized
- Attention to Detail
- Knowledge Retention
Physical and Mental Requirements:
- General office environment
- May be necessary to work extended hours
- Ability to effectively discern information and formulate appropriate action
- Ability to think critically and provide appropriate solutions
- Ability to perform repetitive finger, hand, and arm movements
- Ability to lift up to 20lbs.
- Ability to sit or stand for extended periods of time
- Ability to reach, squat, bend, and manually manipulate standard office equipment
Our Mission is simple, to be the best Bank for our employees, customers, investors and community.
At Bank of the Pacific, we are committed to delivering memorable service beyond the customer’s expectation, to include both external and internal customers. We consistently demonstrate our values through teamwork, open communication, integrity, honesty and respect for others. Additionally, we will maintain a professional appearance through dress, conduct and an orderly work area. A successful candidate will possess these qualities and be enthusiastic, professional and of high ethics. They will embrace our Mission, Vision and Values and actively contribute to our success.
Our Core Values – We Care.
We consistently demonstrate this through:
Teamwork and open communication ~Integrity, honesty and respect for others ~ Enthusiasm and positive recognition ~ Professionalism, initiative and innovation ~ Accountability, focused action and timely follow-through ~ Commitment to make our company a success
For your Benefit We Offer:
- Salary range for this position is $23.00 to $27.00 per hour. The specific salary offered will depend on several factors including but not limited to applicant’s knowledge, skills and experience relevant to the position.
- Eligible to participate in annual incentive plan.
- We offer a comprehensive healthcare benefit package that includes: Medical, Dental, Vision, EAP, LTD, STD, Group Life, VTL, AD&D, FSA, DCAP, LFSA, and HSA.
- Retirement Savings Plan through 401(k) with an additional Roth 401(k) option. We match 100% of your deferral up to 5% of eligible compensation.
- Wellness Dollars up to $500 per year.
- Weekend Wellness Hours, 4 per quarter.
- Paid Birthday and Anniversary Holiday
- 11 paid Holidays per Year
- Sick Leave Time – Earn up to 8 days each Year
- Vacation – 12 days each Year (first year adjusted based on hire)
- Vacation Purchase Plan
- Tuition Reimbursement
- Employee Banking Privileges and Special Loan Features.
All employees are responsible for internal controls in the performance of their assigned duties. Internal Control responsibilities are established in various policies, procedures, and documents including the Code of Conduct.
Bank of the Pacific is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, marital status, age, disability or protected veteran status.
Salary Range Disclaimer:
The base salary range represents the minimum and the maximum of Bank of the Pacific’s salary range for this position. Actual salaries will vary depending on factors related to business needs and the employee’s relevant knowledge, qualifications, experience, and job performance for the position.