We are looking for a responsible Business Operations Coordinator to perform a variety of bookkeeping, administrative, and clerical tasks in a childcare setting. Duties of this position include providing support to our center administrators, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Word, Excel, Google Docs. If you have previous experience as a secretary or executive administrative assistant and familiarity within our industry, we’d like to meet you.
Who We Are
All Around Children is a family-owned and operated childcare business with a passion for working with young children that has been providing high quality care and education to children since 2008. We have 8 state-of-the-art learning centers scattered all throughout NE Ohio. All Around Children offers generous benefits and incredible opportunities for professional development and personal growth in a creative, care environment.
Job Summary
As an Operations Coordinator, you will work with the company’s Director of Operations and the Operations team to ensure efficient and accurate financial record-keeping. The ideal candidate will also be responsible for providing administrative support, handling office tasks, and maintaining records. This is a full-time position Monday through Friday 40 hours a week.
If you are a talented bookkeeper with administrative and childcare experience, apply now!
Schedule: Up to full-time with opportunity for flexibility (some core days and hours required)
Responsibilities
- Perform daily bookkeeping transactions and month-end reconciliations in Gravity.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Manage receipts and reconcile expense reports within Fyle.
- Provide general support to visitors.
- Liaise with center administrative staff to handle requests and queries related to enrollment, billing, and other reporting.
- Managing attendance for publicly-funded children to receive payments via Kinderconnect
- Performing other administrative tasks such as filing, data entry, ordering, etc.
- Paying bills and taxes on a regular basis.
Requirements
- At least 2 years of experience in bookkeeping and administrative support.
- At least 1 year of proven experience in childcare.
- Ability to juggle multiple duties with good leadership skills.
- Demonstrating highly effective organizational, time management, and multitasking skills.
- Handles necessary employees corrective action and discipline issues objectively, in consultation with the Home Team.
- Collaborates weekly with the Vice President and Operations Team in implementation of program operations standards and processes.
- Ability to think strategically and innovatively, in order to continuously improve center operations.
- Proactive, strategic problem-solver who is able to work successfully in a fast-paced environment, often while balancing competing priorities.
- Monitors and evaluates directors and assistant directors performance and holds them accountable for the attainment of defined goals and objectives.
- Performs other related duties as assigned.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers, scanners, and fax machines.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Ability to pick up new technology systems easily.
- Basic mathematics skills.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Integrity and confidentiality.
- Ability to follow processes and work on a specific weekly and monthly cadence with autonomy.
- High School degree; additional education or qualification as a bookkeeper, administrative assistant, or secretary will be a plus.
- Knowledge of accounting principles, practices, and procedures.
- Excellent attention to detail and accuracy.
- Strong problem-solving and analytical skills.
- Ability to work in a fast-paced environment and meet tight deadlines.
- Strong communication and interpersonal skills.
Working Environment & Physical Demands
- Ability to sit, stand, walk and reach for long periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Benefits
- 401(k) Retirement Saving Plan with company match – extra money!
- Paid Time Off
- Paid Holidays
- Health
- Vision
- Dental
- Life Insurance
- Discounted Child Care at any All Around Children location
- Paid Time Off (PTO)
- Bi-weekly pay
Salary: $18.00 – $20.00 per hour
How to Apply
Contact us today! Respond with resume, cover letter and availability!
In-person and Video interviews will be scheduled immediately and continue until the completion of the search process.