Confidential Administrative Assistant

Salary: $21.56 Hourly

Location : Friendship, WI

Job Type: Regular Full-time

Job Number: 502023

Department: Administration

Opening Date: 06/14/2023

Description

The Confidential Administrative Assistant provides administrative assistance to the County Manager/Administrative Coordinator and works closely with other County staff on a variety of priorities and projects. Performs intermediate skilled administrative support work coordinating employee group meetings and training sessions, assisting with updates and changes to job descriptions, management of county personnel records, policy analyses of county programs, and related work as apparent or assigned. Handles highly confidential information regarding personnel matters, labor relations, controversial issues, and individuals and/or projects.

Examples of Duties

1. Attends meetings as requested by the County Manager/Administrative Coordinator; coordinates group employee meetings and training sessions; performs miscellaneous administrative duties as assigned including assisting in coordinating special projects as requested by the County Manager/Administrative Coordinator.
2. Serves as a confidential assistant on matters pertaining to personnel and administrative matters; serves as liaison to and for the County Manager/Administrative Coordinator in dealings with County Departments, employees, other units of government, community organizations, and the general public.
3. Assists with updates and changes to job descriptions, management of county personnel records, policy analyses of County programs, Organizational Charts, holiday schedules, and Personnel Manual.
4. Assists in the annual County budget process preparing and disseminating informational material; scheduling meetings; monitors items in progress.
5. Performs clerical duties regarding travel and meeting arrangements, prepares facilities for meetings, telephone reception, files confidential and sensitive information, and collects, processes and routes mail.
6. Performs administrative duties including assembling orientation materials for the County Board Supervisors and new hires; assists with various appointments; assists with the preparation of resolutions and ordinances; and assists with preparation of various reports.
7. Composes, edits, transcribes, and disseminates confidential and technical material which may consist of agendas, minutes of meetings, letters, articles, memoranda, forms, reports, and PowerPoint presentations in accordance with standard policies.
8. Coordinates the onboarding process for new hires; processes badges; coordinates drug testing for new hires, performs background checks to include reference checks – excluding Health and Human Services and the Sheriff’s Department.
9. Responsible for processing Job Requisitions and posting vacant positions; setting up interviews.
10. Interacts with other governmental and private agencies.
11. Maintains office in the absence of the County Manager.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Performs other related functions and duties as assigned or required.

It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive.

Essential Qualifications

Associates/Technical degree in office administration, business, or related field and considerable experience in performing administrative, secretarial, and general office work, or equivalent combination of education and experience. Valid driver’s license in the State of Wisconsin.

Additional Information
OTHER KNOWLEDGE, SKILLS & ABILITIES
Within the first six (6) months, gain substantial knowledge of County and department policies and procedures to include emergency and inclement weather policies; knowledge of general human resource functions and public personnel administration practices related to training, discipline, delegation, benefits, compensation, payroll, etc.; ability to prioritize and manage multiple, concurrent projects; attention to detail and ability to effectively organize time and anticipate, plan and successfully respond to changing circumstances; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to operate and use standard office equipment; knowledge and ability to use standard office and position-specific software; ability to effectively communicate both verbally and in writing; ability to establish and maintain effective working relationships with co-workers, supervisors, other departments and the general public.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting, reaching with hands and arms and repetitive motions, and occasionally requires standing, walking, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exposure to bloodborne pathogens is considered low for this position.

Adams County is not only a County with lots of outdoor activities, like fishing, boating, hunting, ATV’ing, camping, and hiking, but working for the County you receive many benefits as well!

The County offers health insurance coverage through UMR. The County pays 85% of the premium for both single and family coverage, along with a contribution to the Health Savings Account (HSA).

Dental, Vision, and supplemental insurance is also available, with the employee paying the premium.

The County offers a basic life insurance plan (at the County expense) for regular employees. There are also supplemental plans available for the employee to purchase.

The County provides a retirement account in the Wisconsin Retirement System (WRS) for eligible employees. Employees pay one-half of the required contribution; the County pays the other half.

The County provides a confidential Employee Assistance Program (EAP) to all employees and their family members, at no cost to the employee.

01

Do you possess a minimum of three years office experience?

• Yes
• No

02

Have you read the complete job description and do you verify that you meet the minimum qualifications listed?

• Yes
• No

03

Will you grant Adams County the authority to do a complete and thorough background check including personal and professional references, education, and employment?

• Yes
• No

04

What software programs are you PROFICIENT in?

05

Do you type at least 45 wpm? (Testing will be required)

• Yes
• No

06

What is your educational background and related experience that specifically qualifies you for this position?

07

Have you ever been convicted of a felony?

08

Have you ever been convicted of a misdemeanor crime of domestic violence?

Required Question