Salary: $30,868.50 – $33,657.00 Annually
Location : Elizabethtown, NC
Job Type: Full-Time
Job Number: 24-00006
Department: Parks & Recreation
Opening Date: 06/29/2023
DESCRIPTION
An employee in this classification performs all clerical and secretarial tasks in support of County recreation programs; helps plan, coordinate, promote and supervise a year-round program of activities designed to meet the needs of citizens of all ages and interests. Work is performed under general supervision and is evaluated on the basis of attainment of individual performance objectives, observation, accuracy of reports, and feedback from employees and general public.
DUTIES
- Plans classes and recreational activities for the general public, including all ages and the disabled.
- Coordinates programs with similar programs on the local, state and national level.
- Takes appropriate steps to ensure the security and safety of all citizens that utilize assigned facilities and take part in recreational activities.
- Conducts registration for program participants; receives and turns in registration fees for programs.
- Assists in preparing and maintaining records for all programs.
- Performs daily budgetary accounting and ledger maintenance.
- Maintains personnel records for the department; processes daily time sheets.
- Procures supplies as needed.
- Answers the telephone; provides information and assistance as needed and/or forwards calls to appropriate staff; greets and assists office visitors.
- Performs general secretarial / clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail, etc.
- Receives and responds to inquiries, concerns and complaints of citizens and participants.
- Attends County, staff and community meetings and events as appropriate.
- Attends meetings, workshops, seminars, etc., as necessary to enhance job knowledge and skills.
- Operates a variety of office equipment such as a computer, printer, calculator, copier, fax machine, telephone, etc.; uses computer and clerical supplies.
- Interacts and communicates with various groups and individuals such as the immediate supervisor, other County personnel, volunteers, program participants, parents, community organizations, news media, Recreation Board members and the general public.
- Performs related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of the methods, policies and procedures of the Department and County pertaining to specific duties of the Secretary / Class Coordinator.
- Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
- Knowledge of the organization of the County and of related departments and agencies.
- Knowledge of the principles, problems and methods of public recreation programming.
- Knowledge of the equipment and teaching methods used in a variety of activities for children and youth, the elderly and the mentally and physically handicapped.
- Knowledge of modern office practices and equipment.
- Knowledge of and skill in the maintenance of efficient filing systems.
- Knowledge of proper English usage, vocabulary, punctuation and spelling; has knowledge of basic accounting mathematics.
- Skilled in applying a responsible attention to detail as necessary in preparing reports and correspondence.
- Ability to comprehend, interpret and apply regulations, procedures and related information.
- Ability to work tactfully and enthusiastically with the public.
- Ability to demonstrate considerable initiative and creativity in planning new activities and events.
- Ability to demonstrate excellent administrative, secretarial, organizational, clerical and customer service skills.
- Ability to use computers for word processing, data processing and records management.
- Ability to type accurately at a rate sufficient for the successful performance of assigned duties.
- Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
- Ability to read and interpret various materials pertaining to the responsibilities of the job. Ability to maintain confidentiality as required.
- Ability to take the initiative to complete the duties of the position without the need of direct supervision.
- Ability to use independent judgment in performing routine tasks.
- Ability to plan, organize and prioritize daily assignments and work activities.
- Ability to offer assistance to fellow employees as necessary.
- Ability to learn and utilize new skills and information to improve job performance and efficiency.
- Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
- Ability to work under stressful conditions as required.
- Ability to react calmly and quickly in emergency situations.
EDUCATION AND EXPERIENCE REQUIREMENTS
Associate’s degree in secretarial science, business or related field supplemented by one to two years of responsible administrative or clerical experience, or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Special Requirements
Valid North Carolina Driver’s License
This classification specification has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform the job. Bladen County reserves the right to assign or otherwise modify the duties assigned to this classification.
In compliance with the Immigration Reform and Control Act of 1986, Bladen County will employ only those individuals who are US citizens, or legal aliens authorized to maintain employment in the United States.
BLADEN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Bladen County prides itself on having a competitive, productive workforce. For our full time employees Bladen County offers a wide range of benefits, including healthcare, supplemental plans and retirement programs and (12) twelve paid holidays.
Health
We offer the NC State Health Plan Blue Cross and Blue Shield Medical Insurance. Employee has the option to elect to purchase 80/20 or 70/30 plan.
Voluntary Plans
Employees may choose from a variety of plans arranged through Sun Life. These include Critical Illness and Hospital Indemnity plans, Dental, and Vision plans. In addition we offer Short-term disability and Probenefits FSA (Flex Spending Account).
Life Insurance
The County provides $10,000 Basic Life insurance for employees. An employee may choose to purchase additional voluntary term life insurance.
Retirement
We participate on the N.C. Local Government Employees’ Retirement System. Employees are required to contribute 6% of gross wages toward their account.
401(k) and 457 are supplemental retirement plans administered by Prudential.
Vacation Leave
Employees accrue annual leave monthly and may use accrued leave upon approval after the probationary period is completed. Years of service transferred from eligible NC Governmental Agencies (written documentation required) and the employee’s work schedule are used to determine the rate of earning.
Petty Leave
Employees earn fourteen (14) hours per calendar year. May use in increments of 15 minutes. Leave is pro-rated based as of date of hire in the first calendar year of employment. Petty leave must be used within the calendar year.
Longevity Pay
The County offers longevity pay to employees with 5 years of continuous service.
01
This position requires the ability to work during natural disaster events like hurricanes or snow storms? Are you willing to accept these working conditions?
- Yes
- No
02
Do you have a Valid North Carolina Driver’s License?
- Yes
- No
03
Are you Bi-bilingual (Spanish/English)?
Required Question