Salary: $24.05 Hourly
Location : Anchorage, AK
Job Type: Full Time
Job Number: 40892
Department: Natural Resources
Division: Mining, Land & Water
Opening Date: 06/23/2023
Closing Date: 7/10/2023 5:00 PM Alaska
Division: Mining, Land & Water
Position Open To: Alaska Residents Only
Bargaining Unit: General Government
Range: 14
Job Description
What You Will Be Doing
The Division of Mining, Land & Water (DMLW) is looking to hire an Administrative Assistant 2 based in Anchorage. We are a large, busy division responsible for a wide range of functions from permitting, leasing, and selling state-owned land for public use to defending our state’s land rights and public access. We are looking for a motivated individual with an administrative background to join our admin team to support our division’s various sections.
Mission and Culture
DMLW’s mission is to provide for the appropriate use and management of Alaska’s state-owned land and water, aiming toward maximum use consistent with the public interest. We manage millions of acres of state land including 34,000 miles of coastline and water resources equaling to about 40% of the United States’ total stock of freshwater. As part of the administrative team, this position provides support to every section in DMLW, making it an integral part of the success of each group from mining to land sales. Ensuring timely completion of administrative tasks, especially booking travel, enables our subject matter experts to focus on their critical work.
Core Responsibilities
This position is the primary travel coordinator for our division’s Anchorage and Juneau offices, which on average arranges and reconciles over 250 trips every year. This position also runs our purchase card program, which involves helping staff apply for state credit cards and reconciling credit card receipts. Additionally, the incumbent will be in charge of managing division inventory and organizing the disposal of surplus equipment and furniture.
Benefits of Joining Our Team
You will be part of a close-knit admin team which values friendly work relationships, a light atmosphere and supporting each other to get work done. There will be cross-training opportunities with other admin staff to help you add to your skill set, making it easier to advance your career. DMLW is the largest division within the Department of Natural Resources and likes to promote from within, so there is excellent opportunity for advancement. The admin team leadership understands that life outside of work is just as important and will work with you to ensure a healthy work/life balance.
The Working Environment You Can Expect
The DMLW Director’s Office is located in downtown Anchorage on the 10th floor of the Atwood building, offering a comfortable, quiet work environment with great views of the city and mountains beyond. Covered parking is provided in an adjacent garage. There is a break room with a fridge, sink and microwaves as well as two micro-markets within the building where food can be purchased. There are also many great food/coffee options within walking distance of the building.
The ideal candidate is someone who has:
- Experience arranging travel and familiarity with state administrative processes.
- Fine attention to detail and an analytical mindset.
- Excellent time management and ability to properly prioritize tasks.
- Experience coding and reconciling receipts/invoices.
Minimum Qualifications
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver’s License (CDL).
Additional Required Information
**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet to be considered for employment at this time.
At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
- Please provide transcripts if you are using education to meet the minimum qualifications.
If selected for an interview, the applicant must provide the following:
- Your 2 most recent performance evaluations if you are a current state employee, or 2 letters of recommendation if not.
- A list of 3 professional references, one of which must be a current or former supervisor.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “” page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Supplemental Questions
This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will allow you to tell us about your experience and/or education. The answers will determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.
A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, “see resume” or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
Contact Information
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to
For applicant password assistance, please visit
For specific information about this position, please get in touch with the hiring manager at the following:
Name: Thomas Minelga
Title: Administrative Officer 2
Phone: 907-269-8499
Email: thomas.minelga@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman’s Union
- Exempt employees (not covered by collective bargaining)
- The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
Optional Insurance Benefits
- Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)/Teachers’ Retirement System (TRS)
- Matching employer contribution into a defined contribution program (new employees)
- Employer contribution into a defined benefit or defined contribution program (current employees)
- Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
- Option to enroll in the Alaska Deferred Compensation Program
- Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
- Personal leave with an accrual rate increase based on time served
- Eleven paid holidays a year
- Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information
01
Do you have experience arraigning travel for others? If so, please briefly describe your experience.
02
Do you have experience auditing records or analyzing work done by others for completeness and accuracy? If so, please briefly describe your experience.
03
Do you have experience applying financial coding and reconciling receipts and/or invoices? If so, please briefly describe your experience.
04
Do you have experience labeling, filing, and organizing electronic documents and records? If so, please briefly describe your experience.
05
I understand that the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application in order to be considered. Attaching a resume is not an alternative to completing the application in full. Failure to submit a complete application may lead to a determination that your application is incomplete and your removal from consideration for this job opening.
- I acknowledge that I understand this requirement.
Required Question