Position Type:
Administrative Assistant
Date Posted:
6/30/2023
Location:
Normal Community West High School
Closing Date:
Open Until Filled
McLean County Unit District No. 5
JOB DESCRIPTION
Position Title: Finance Administrative Assistant – 12 Month
Location: Normal Community West High School
Department: Building Personnel
Reports to: Building Principal
FLSA Class: Non – Exempt
SUMMARY
Responsible for performing clerical duties and bookkeeping tasks to support financial operations within school budget and activity accounts.
DUTIES
- Manage School Budget and Activity Accounts
- Purchase Orders and purchasing
- Curriculum ordering
- Receipt reimbursements
- Check processing payments
- Generating financial reports
- Regular bank statement reconciliations
- Deposits
- Maintain accurate records for all transactions
- Align credit card purchases to statements and accounts
- Order supplies from the district warehouse
- Serve as a liaison to District Office Finance department
- Prepare financial records for yearly audits
- Manage student fees in Infinite Campus
- Processing student/family fee payments
- Process student/family financial paperwork
- Assist Athletic Director/Administrative Team
- Other duties as assigned
QUALIFICATIONS
- High school diploma or equivalent required.
- Minimum of 3 yrs. experience in an education environment, exceptional organizational skills and ability to meet deadlines in a busy work environment is essential.
- Candidates must have excellent written and oral communication skills and ability to maintain confidentiality.
- Professional image, actions, communications and working relationships are required at all times.
- Strong computer skills. Proficiency in Microsoft Office (Word and Excel), Google (Docs and Sheets).
- Experience with or ability to learn district software systems such Infinite Campus and Tyler.
- Experience with or ability to learn and adhere to general accounting practices or other financial roles.
Compensation:
Fully Board Paid Medical, Dental, and Vision available.
Per the 2023-2024 Administrative Assistant (Educational Office Personnel) Salary Schedule, the starting pay range is $18.30-$21.05 and is based upon experience.
Application Process:
Apply online at www.unit5.org