Salary : $32,947.20 Annually
Location : Baton Rouge, LA
Job Type: Part Time
Job Number: HRISB2023
Department: Human Resources
Opening Date: 06/23/2023
Closing Date: 7/7/2023 4:59 PM Central
FLSA: Non-Exempt
General Summary
The HRIS Specialist provides administrative support to the benefits administrator and human resources. Incumbent is this position has high interaction with the employees and the public performing moderate to complex work. The individual is primarily responsible for making phone inquiries, interpret and apply rules and mathematical formulas, address questions from members/beneficiaries; prepare correspondences, audit invoices, process employee/retiree benefit inquiries. Will maintain and monitor employee personnel and medical records, perform HRIS data entry and related employment actions, assist with wellness education, orientation, annual open enrollment/health fairs, prepare benefit packets, conducting research and surveys. Other duties as assigned.
Requirements and Job Specifications
Education Required: H. S. diploma is required or equivalent and 2-year associate degree or vocational diploma
Preferred: Graduation from an accredited 4 year college or university
Area of Study (major) Required: Education, Human Resources, Liberal Arts or closely related
Certifications Preferred: N/A
License(s): Valid LA driver’s license.
Years Relevant Work Experience: 2 years experience an administrative office with extensive public contact. Equivalent combination of education and experience will be considered
Knowledge, Skills, and Abilities:
- Knowledge of modern office & records management practices, procedures and protocol including word processing, spreadsheets and desktop publishing
- Knowledge of HRIS software applications, including database, spreadsheet and word processing software
- Knowledge of hard copy and computer filing and record-keeping systems
- Proficient computer skills in Microsoft Office Word, PowerPoint & Excel with experience in database management.
- Experience in management of personnel records
- Excellent written and verbal communication skills
- Strong organizational skills/telephone skills
- Skill in the use of a computer
- Good customer service skills for internal & external customers.
- Must have attention to detail with the ability to work under pressure and meet multiple deadlines
- Ability to review, detect and proof errors
- Ability to establish and maintain hard copy and computer filing and record-keeping
- Ability to prepare correspondence, memorandums, letters, etc.
- Ability to work cooperatively with persons at all levels.
- Ability to effectively communicate, both orally with individuals, groups, and in writing
Functions and Duties
Essential Functions and Duties:
- Provides administrative support to benefits administrator and human resources staff
- Responsible for working with a high number of invoices, interacting with vendors and employees
- Review all invoices for appropriate documentation and approval prior to payment
- Maintains and monitors employment records including hard copy files, computerized records and control documents. Maintains master form files and updates, initiating re-designs, re-prints as necessary.
- Audits accuracy and verifies completeness of benefit plans, personnel files, forms and transactions for all appointments and status changes.
- HRIS processing of all related employment actions for benefits including payroll administration, and reporting
- Provide exceptional customer service
- Communications policies, procedures, and interprets and informs on eligibility
- Assists in verifying administrative invoices, accuracy of benefit and deduction rates, contractual limitations.
- Assist with new employee benefits presentation and consultation ongoing
- Assists with Annual benefits open enrollment and coordination of wellness sessions
- Assists with training, and administration of all leave programs including Family Medial Leave, parental leave, etc.,
- Assists or directs employees, staff and public in supportive positive manner.
- Assists with termination of benefits for terminated employees
- Serves as a backup for front desk, responding to or expediting incoming inquiries.
- Performs data entry and maintains database
- Prepare correspondences, memos, and send reminders.
- Prepare and process invoices for check submittal and/or ACH payments
- Prepares new hire packets
- Assist with printing ID badges
- Compiles data perform research and conducts surveys for special projects as needed
- Initiates computer inquiries and produces management reports upon request.
- Inventory control and re-orders supplies.
Secondary Functions and Duties:
- Troubleshooter for copy machine.
- Performs other duties and specials projects as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.
Supplemental Information
This is a part-time position. As scheduled, up to 29 hours per week of rotating days as required. Generally, Monday through Friday, meal break as needed.
2023 PART-TIME EMPLOYEE BENEFITS
The following benefit components have been approved by the BREC Commission as part of the valuable supplemental compensation package for part time employees. However, the Commission has the right at any time to amend, modify or change components; benefit provisions; eligibility requirements; and contributory rates. Each benefit is also subject to change by the authority of each governing body.
DEFERRED COMPENSATION PLAN: BREC has adopted a deferred compensation plan through Nationwide Retirement Solutions. BREC provides 4% contribution match for part-time employees. Upon request, a Nationwide Retirement Solutions representative can meet individually with each participant to review eligibility, participation, and investment opportunities. For assistance in setting up or making adjustments to your account call 877-677-3678.
CREDIT UNION: Part-time employees are eligible to participate in the Baton Rouge City Parish Employee’s Federal Credit Union. One may choose to participate in a variety of banking services including checking, savings, Christmas Clubs, direct payroll deposit, major credit cards or personal loans. Eligibility and rates are determined by the credit union governing board.
EMPLOYEE/FACILITY PRIVILEGE: BREC employees who actively participate in BREC programs gain a better knowledge and understanding of facility needs. This generates understanding and cooperation in interdepartmental needs. Some restrictions may apply.
PAID TIME OFF: Part-time employees who work a minimum of 29 hours per week and at least 1,450 hours will be eligible to accrue Paid Time Off (PTO) hours. The purpose of the “Paid Time Off” benefit is to allow part time employees greater flexibility to take time off for vacation, sick and/or personal time. The maximum accrual is 40 hours per fiscal year. Once employees reach the cap, the employee will not accumulate any more PTO until some of the time in the account is utilized. After the balance goes below the maximum, the employee will begin accruing PTO again. Except for illness, employees are required to obtain supervisor approval in advance for the time off.
01
Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?
02
Do you have a H. S. diploma or equivalent and 2-year associate degree in Human Resources, Business Administration or closely related?
- Yes
- No
03
Do you have a valid Louisiana driver’s license?
- Yes
- No
04
Do you possess at least 4 years progressive office experience with extensive public contact?
Required Question