Salary: $3,024.00 – $4,013.00 Monthly
Location : Douglas County – East Wenatchee, WA
Job Type: Full Time – Permanent
Job Number: 2023-07783
Department: Parks and Recreation Commission
Opening Date: 06/28/2023
Closing Date: 7/12/2023 5:00 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Washington State Parks and Recreation Commission
Job Title: Administrative Assistant 2
Location: East Wenatchee, WA
Closes: July 12th, 2023, at 5 p.m. PST. This positing is eligible for a flexible work schedule during the winter season for a portion of the work week, with a combination of in-office and telework based on supervisor approval and business needs.
* A general wage increase of 4% will be applied for all state employees on July 1, 2023.
Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse–and most beautiful-parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. And the agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you’ll find anywhere We love what we manage and what we do. For more information on Washington State Parks, click
If you are someone who has a positive attitude, can be a team player, and has good communication and organizational skills, this is the position for you!
Duties
Under general supervision, this position provides support and oversight of daily administrative operations for the Lincoln Rock Park Area and is the principle administrative assistant to the Park Area Manager. This position is the expert in the areas of customer service, financial compliance and oversight, administrative management, and is the point of contact for coordinating efforts with the park with region and headquarters staff.
Duties include, but are not limited to:
- Assist with managing Area Managers calendar as well as maintenance of other calendars and scheduling of routine park activities and functions.
- Assist the manager with the development and monitoring of budget information.
- Assist with confidential correspondence and sensitive paperwork.
- Function as the hub for administrative communications for the park during regular business hours.
- Responsible for processing mail and email, answering phones and responding to inquiries.
- Responsible for providing, managing, and coordinating customer service for the Park Area.
- Assist with scheduling and training staff in use of the reservation system (CAMIS) and resolving CAMIS problems and reconciliation of fiscal information within the system.
- Provide information to headquarters and region staff and responds to needs for the day-to-day administrative operations in the areas of Human Resources, Payroll, IT Services, Operations, etc.
- Responsible for revenue and expenditure processing.
- Responsible for ordering, processing purchasing payments, and resolving purchasing and procurement issues.
- Responsible for inventory management to include routine ordering of supplies, equipment, retail merchandise, and park publications.
Qualifications
REQUIRED QUALIFICATIONS:
- **Associate degree and two (2) years of responsible office experience at the senior clerical level or higher.
- A valid unrestricted (except for corrective lenses) driver’s license.
- One (1) year of work experience using Microsoft Office to include Word, Excel, and Outlook.
**Additional clerical or office work experience may be substituted for education on a year-for year basis.
DESIRED QUALIFICATIONS:
- Knowledge of state government, rules, and regulations.
- Experience with handling financial data which requires mathematical calculations.
- Experience providing direct customer service.
- Knowledge of State Parks’ rules and regulations.
UNIFORM INFORMATION:
All Administrative Assistants are required to wear a uniform. A complete and properly worn uniform helps establish the professional identity of an Administrative Assistant and promotes respect as a Washington State Parks employee. Administrative Assistants will receive 4 shirts within the first year (2 shirts per calendar year after the first year), 1 baseball cap every year, and 1 jacket every 5 years.
Supplemental Information
HOW TO APPLY
To ensure consideration, please complete the online job application and profile at It is highly encouraged to attach or embed in your application the following:
- Letter of interest specifically addressing the qualifications listed in this announcement.
- Current resume.
- Three professional references, if not completed in the application process.
NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members’ contributions. The Commission makes this commitment because:
- Diversity strengthens the workforce in competence and ability;
- Celebrating diversity appreciates and values individual differences;
- Diversity serves an increasingly heterogeneous society;
- Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
- Diversity is crucial to our ability to serve all citizens.
The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
For information about this position, please contact Matt Morrison at or (509) 664-6373.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
How do you meet the qualifications of this position?
- I have an Associate’s degree AND two (2) years of responsible office experience at the senior clerical level or higher.
- I have a mixture of education and office experience at the senior clerical level or higher that equals six (4) years total.
- I have none of this experience.
02
Do you have a valid unrestricted drivers license (other than corrective lenses) AND two (2) years of driving experience?
- Yes
- No
03
Which best describes your work experience using Microsoft Office to include Word, Excel, Outlook, and etc.
- I have none of this experience
- I have 1 – 11 months of experience.
- I have 12 – 23 months of experience.
- I have 24 – 35 months of experience.
- I have 36 – 47 months of experience.
- I have 48 months or more of this experience.
04
Which best describes your experience processing financial data which requires mathematical calculations?
- I have none of this experience.
- I have 1 – 11 months of experience.
- I have 12 – 23 months of experience.
- I have 24 – 35 months of experience.
- I have 36 – 47 months of experience.
- I have 48 months or more of this experience.
05
Which best describes your experience with purchasing, to include, ordering, processing payments, working with vendors, and resolving purchasing and procurement issues?
- I have none of this experience.
- I have 1 – 11 months of this experience.
- I have 12 – 23 months of this experience.
- I have 24 – 35 months of this experience.
- I have 36 – 47 months of this experience.
- I have 48 months or more of this experience.
06
Please describe, in detail, your experience with developing and/or monitoring budget information. If this does not apply, enter “N/A”.
07
Which of the following best describes your experience providing customer service working directly with internal and external customers on the telephone or in person? This would include assisting clients or customers, some of whom may be angry or difficult to work with.
- I have none of this experience.
- I have 1 – 11 months of experience.
- I have 12 – 23 months of experience.
- I have 24 – 35 months of experience.
- I have 36 – 47 months of experience.
- I have 48 months or more of this experience.
08
Which of the following best describes your work experience in an environment where you were responsible for performing several tasks simultaneously while having continual interruptions? Examples might be answering multiple telephone lines, greeting visitors, inputting data into computers, scheduling meetings, answering questions of staff, archiving and filing.
- I have none of this experience.
- I have 1 – 11 months of experience.
- I have 12 – 23 months of experience.
- I have 24 – 35 months of experience.
- I have 36 – 47 months of experience.
- I have 48 months or more of this experience.
09
Do you have experience working for Washington State Parks or a similar parks and recreation entity?
- Yes
- No
10
Which one of the following best describes your highest level of Microsoft Excel skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
- I do not have enough skills to meet the definition of the Basic level below.
- BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
- INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot Charts; insert and modify graphic objects in a worksheet.
- ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data list outline; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, Sparklines and scenarios.
- EXPERT: Able to use and train others in all Excel functions listed above and uses advanced formulas, functions and arrays; uses information, date and time functions; uses advanced editing and formatting; advanced chart formatting; runs solver models and reports; embed and link information; set up customization including automation.
11
This position requires a fingerprint criminal background investigation prior to employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Are you willing to undergo a criminal background check as a condition of employment?
- Yes
- No
Required Question