For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.
Job Summary
Charles River Laboratories International, Inc. (Charles River or the Company) seeks an administrative professional to join the Legal Department working remotely with occasional presence required at its Wilmington, Massachusetts headquarters. Reporting to the Senior Legal Office Lead, the Administrative Assistant will be responsible for providing administrative support department-wide, including for the Legal Compliance Program within the Corporate Legal Department.
The successful candidate should have experience in administrative support, project management, system reporting and data analysis, be an effective communicator, and should have the ability to work collaboratively with colleagues in the Legal Department. The Administrative Assistant will interact with other corporate functions and operational areas at the Company, including Human Resources, Finance, Global Technology, and other business areas. The individual in this position will assist with analyzing complex situations, develop and communicate plans of action, assist with the execution of reporting and data analysis, and handle highly confidential information and documents.
Essential Duties and Responsibilities
• Provide administrative support to the Legal Department.
• Serve as a Legal Department point of contact for processing all incoming department mail.
• Provide day-to-day assistance in the management of key Legal Compliance processes, including in running reports and performing data analysis.
• Support calendar management, including scheduling team meetings and other events across multiple time zones and addressing calendar conflicts.
• Review and process invoices.
• Manage sensitive Legal Department files and records.
• Be responsible for drafting and editing documents, including proofreading, editing and developing documents (e.g., PowerPoint presentations).
• Collaborate with peers on department-wide initiatives and events as needed.
• Maintain and replenish office supplies as needed.
• All other duties as assigned.
Job Qualifications
Education
• Associate’s Degree (A.A./A.S.) at a minimum; B.A./B.S. preferred
Experience
• One to three (1-3) years of professional office experience, preferably in a corporate legal department
• Experience in a team-based organization
• Experience at a publicly-traded company and/or in life sciences or related industry sector is a plus
Other Qualifications
• Proficiency in Microsoft Office suite (especially in PowerPoint and Excel)
• Excellent quantitative skills necessary to extract and analyze both hard and soft data
• Strong organizational and project management skills
• Strong attention to detail and commitment to quality work product
• Ability to communicate effectively and build strong working partnerships with key stakeholders
• Analytical skills and the ability to demonstrate critical thinking
• Ability to balance and effectively prioritize numerous projects covering a variety of subject matters
• Ability to navigate diverse business, cultural, and interpersonal environments
• Excellent written and verbal communication skills
Ability to work independently and as part of a team
Physical Demands
• Regularly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Must occasionally move about inside the office to access file cabinets, office machinery, etc.
• Regularly provides information to and receives information from/through various technologies, media sources, and contacts. Must be able to accurately exchange information in these situations
Work Environment
• General office working conditions
• The noise level in the work environment is usually quiet
Other Comments:
• This role can be in-office or hybrid
Compensation Data
The pay range for this position is $60,000 to $70,000. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, and location.
About Corporate Functions
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.
About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.
With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.
At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 86% of the drugs approved by the FDA in 2021.
Equal Employment Opportunity
Charles River Laboratories is an Equal Opportunity Employer – all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, veteran or disability status.
If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to [email protected] This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.
For more information, please visit www.criver.com.