Description
Gritstone bio is a public, next-generation personalized cancer and infectious immunotherapy company. Gritstone brings together distinguished scientific founders, an experienced and diverse management team, a seasoned and successful board of directors and deep financial backing to tackle fundamental challenges at the intersection of cancer genomics, immunology, and immunotherapy design. The company’s goal is to identify and deploy neoantigens for novel treatments of cancer and infectious diseases. In addition to neoantigen therapy development, Gritstone is leveraging its unique antigen discovery platform to define targets for shared antigen immunotherapies, which would provide an opportunity to treat even more patients.
Position Summary
The Office Administrator will be responsible for the administrative and daily management of Gritstone’s Cambridge/Boston facility. The successful candidate will be experienced in handling a wide range of administrative related tasks. The candidate must be a highly motivated self-starter needing minimal supervision and be able to anticipate and meet the operational needs of the team and worksite.
Responsibilities
- Administrative point of contact between executives and internal/external clients
- Monitor office snack supplies
- Assist colleagues with administrative requests
- Responsible for the day-to-day administrative operations of the office
- Oversee the office-related budget; monitor and adjust spending accordingly
- Coordinate company-wide activities with the Corporate Services Team
- Daily planning for site visitors and vendors
- Manage office supply purchasing and inventory
- Maintain reception and shared office areas
- Manage conference room calendars
- Coordinate office events and catering
- Answer the phone in a prompt and professional manner and transfer incoming calls to the appropriate party
- Sort and distribute mail
- Assist with general office organization
- Provide additional operational support as needed
- Other duties as assigned
Minimum Education/Experience
- Equivalent combination of education and experience considered; high school diploma required/bachelor’s degree preferred.
- 2+ years relevant industry experience; Familiarity with biotechnology/ pharmaceutical/healthcare industry preferred.
- Familiarity with common procedures and basic office principles
- Must have excellent communication skills, proficiency with computers, including MS office suite and the ability to quickly learn modern technologies and processes.
- Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact.
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Conduct work with discretion and confidentiality
- Demonstrated experience in execution and accountability for project coordination and, or management.
- Anticipates needs, potential obstacles, and resolutions.
- Applies innovative problem-solving methods and generates ideas; is solution oriented; owns projects and tasks until completed; implements and communicates solutions and outcomes.
- Ability to continually prioritize competing priorities
- Makes responsible decisions with limited information; accomplishes tasks independently, has strong personal awareness.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The well-being and safety of our employees is our top priority. Gritstone requires all U.S. employees to be fully vaccinated against COVID-19 as a condition of employment regardless of location of role (fully remote or site-based). Fully vaccinated is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. If you are unable to be vaccinated, you will have an opportunity to request a reasonable accommodation consistent with applicable laws.
Gritstone bio anticipates that the hourly rate for the Office Administrator position could range between $28.85/hour – $52.40/hour. Pay rates will depend, in part, on the successful candidate’s credentials for the role, including education, qualifications, and type as well as length of experience. Any offered salary is also based on internal equity, internal position salary ranges, and market data. Gritstone is a multistate employer and the salary offered will be market competitive. At Gritstone, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.
Gritstone bio is an Equal Opportunity employer, as such, recruiting is conducted in a fair and non-discriminatory manner without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.