Administrative Support Assistant (3350054)

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

You will work in a challenging, fast-paced, and progressive team environment that promotes positive working relationships, provides diverse opportunities for professional development and includes collaboration with statewide Maternal Child Health (MCH) partners and stakeholders. This position is integral in supporting MCH team efforts to build a maternal-child public health system that effectively addresses the needs of Missouri’s MCH population. The State of Missouri offers an excellent benefits package, including a defined pension plan, generous paid leave and holidays, and eligibility for health insurance coverage. This position is located in Jefferson City, and the work hours are 8:00 a.m. – 5:00 p.m., Monday through Friday.

What you’ll do:

  • Assist with and provide support for various MCH programs and processes.
  • Perform a variety of clerical duties requiring proficient use of Microsoft Publisher, Word, PowerPoint, and Excel with compilation of data and spreadsheets.
  • Answer the telephone and route calls/messages to the appropriate program/person.
  • Prepare in-state and out-of-state travel documents, make travel arrangements for program staff, and process program staff expense reports.
  • Complete purchase requests, print requests, approval documents, etc. and track documents and processes.
  • Retrieve and process daily mail and distribute to the appropriate person(s).
  • Prepare a variety of forms and manuals such as printing requisitions, purchase requests, contact lists, maps, orientation manuals, etc.
  • Schedule and facilitate meetings and conference calls, including preparing work orders for meeting rooms arrangements. Prepare and disseminate meeting minutes, meeting materials, and other program materials.
  • Process monthly and quarterly contract invoices, as needed.

All you need for success:

Minimum Qualifications

  • Graduate with a High School Diploma or High School Equivalency.
  • One or more years of related office support experience preferred. Previous experience with proofreading, basic accounting methods, customer service, and use of Microsoft Publisher, Word, PowerPoint, and Excel is preferred.
  • Able to work independently with minimal supervision.
  • Strong communication and customer service skills.
  • Well organized with high attention to detail and strong prioritization and time-management skills.
  • Positive attitude and commitment to excellence.
  • Effective Problem-solving skills.

If you have questions about this position please contact:

Martha Smith, MO MCH Director, at Martha.Smith@health.mo.gov or 573-751-6435.

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Category
Business Operations
Job Type
unspecified
Salary
USD 33,914.00 - 38,967.36 per year
Country
United States
City
Jefferson City
Career Level
unspecified
Company
State of Missouri
JOB SOURCE
https://hiretrue-prod.com/hiretrue/ce3/job-board/5effe9b2-4b89-494b-ac76-c45e25190768/13d7148e-0f17-4a0a-89ea-fc2a06519c4b