Oak View Group
Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.
We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:
- We treat each other fairly and with respect.
- We act with integrity.
- We have an entrepreneurial spirit.
- We give back to our global community.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.
Overview
The Administrative Assistant-Sales will work under supervision of the Director of Sales, the Administrative Assistant participates in a wide variety of responsible and complex administrative, secretarial and clerical duties for the sales department and provides information and assistance to the public regarding departmental services, policies and procedures.
This role will pay a hourly rate of $20.00 to $25.00
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
About the Venue
McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America., With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.
Responsibilities
• Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative.
• Assist in a variety of department operations; perform special projects and assignments as directed.
• Maintain calendars of department activities, meetings and various events; coordinate activities with other convention center departments, the public and outside agencies.
• Receive and prioritize work requests from a members of sales department personnel; effectively prioritize and manage workload.
• Participate in the development and implementation of goals, objectives, policies, and priorities related to clerical and secretarial activities; assist in planning, organizing, evaluating and participating in the functions of the assigned department; interpret and apply administrative and departmental policies and procedures.
• Participate in a variety of duties relating to administration of a department; assist in preparing comprehensive reports, compiling and preparing the annual budget, and monitoring approved budget accounts; recommend improvements in workflow procedures and use of equipment and forms related to the secretarial and clerical support function.
• Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.
• Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, verbal instruction or transcribing machine recordings; independently compose correspondence, brochures and flyers related responsibilities as required.
• Make travel arrangements.
• Type or word process at a speed necessary for successful job performances.
• Communicate clearly and concisely in the English language, both orally and in writing.
• Perform other duties as required.
Qualifications
• Minimum of 1-3 years of secretarial or administrative experience.
• High School diploma or GED.
• Perform varied clerical work; understand and carry out oral and written instructions.
• Type or word process at a speed necessary for successful job performance.
• Interpret and apply administrative and departmental policies and procedures.
• Work independently in the absence of supervision.
• Prioritize work and effectively resolve workload issues.
• Communicate clearly and concisely in the English language, both orally and in writing.
• Establish and maintain effective working relationships with those contracted in the course of work.
• Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) workdays and extended numbers of days.
• Must have computer skills in Microsoft office applications and word processing, spreadsheets, database, presentation, and internet software.
• Possession of, or ability to obtain a current CPR certificate.
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.