Overview
Under direction of the Purchasing Manager, the Purchasing Coordinator monitors, controls, and audits all purchasing related processes at the McCormick Place Convention Center/Wintrust Arena. This role performs a full range of professional accounting duties involved in fiscal management, record keeping, reporting and financial analysis of the facility.
This role will pays a hourly wage of $26 to $36.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Reviews requisitions for completeness and accuracy; follows up on any discrepancies with the initiating user department.
- Processes requisitions into purchase orders and any resulting change orders.
- Corresponds with vendors regarding pricing, product and/or service availability and delivery.
- Maintains cooperative working relations with vendors to stay current with trends and technologies, products and services.
- Identifies and recommends opportunities to reduce costs through the procurement of goods and services.
- Assists Purchasing & Supplier Diversity Manager in analytical review, recordkeeping and managing of all vendor contracts.
- Interacts with staff or their designees to assess departmental requirements, establishes projects as requested and tracks the progress of projects.
- Serves as liaison to vendors and user departments, providing guidance relating to purchasing procedures and issues associated with contracts and/or bids.
- Assists the Purchasing & Supplier Diversity Manager in preparing and managing high quality, consistent and accurate procurement documents.
- Coordinates with user departments to prepare and issue accurate, consistent Request for Quote documents.
- Analyzes and compiles quote and bid results and completes the administrative processes to prepare recommendations to user departments.
- Performs clerical and technical support to the Purchasing & Supplier Diversity Department throughout each project procurement process.
- Plans for future procurement opportunities based on user needs and reviews and maintains the Master Contract List.
- Conducts research to expand outreach to vendors, including Minority and Women Owned Business Enterprises regarding upcoming and current procurement opportunities.
- Assists Purchasing & Supplier Diversity Manager in compliance monitoring and business diversity activities and reviewing/preparing reports of MBE/WBE utilization related to procurement and service contracts on a monthly basis.
- Monitors the insurance tracking system to ensure that all contractors maintain their current obligatory insurance coverage.
- Maintains an electronic document filing system that archives documents and allows for easy department access and retrieval of documents and information. Acts as trainer/facilitator to other internal customers regarding diverse business development.
- Performs other job-related duties as assigned.
Qualifications
- A High School Diploma or equivalent and two (2) years of college preferred with major coursework in accounting, finance, business administration or a closely related field.
- 2-5 years of professional experience.
- Prior experience in Hospitality and purchasing department a plus.
- Must be able to prioritize schedules, work independently and follow instructions.
- Good written and oral communication skills.
- Must be accurate and efficient with ability to meet deadlines.
- Capable of working with all levels of management
- Proficiency in Microsoft Office, Word, Excel, and Outlook required.
- Knowledge of ERP and AP Processes