Job Details
Level
Experienced
Job Location
Parklane ES – Portland, OR
Remote Type
N/A
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$50,960.00 – $52,488.00 Salary/year
Travel Percentage
Undisclosed
Job Shift
Day
Job Category
Nonprofit – Social Services
Description
Metropolitan Family Service
Position Description
Position Title: Program Coordinator (SUN Site Manager)
Location: Parklane Elementary School
Reports To: Regional Program Manager
Dept/Program: Community Schools
FTE: 1.0 (40 hours/week)
Status: Exempt
Created: July 2023 Job Number: PCPL0722
General Description:
Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.
Agency Culture:
- We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
- We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
- We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity
General Function:
Under the general supervision of the Program Manager, the Program Coordinator is responsible for day to day operations, long-term visioning, relationship building, and program quality of the SUN Community School at Parklane Elementary School.
Program Administration
- Minimum of two years of experience in program development and administration
- Knowledgeable about youth development (theory and practice)
- Experience in developing and managing budgets
- Advanced knowledge and competency to operate a personal computer. Advanced competency in using Word, Excel and various database programs
- Possesses strong verbal and written communication skills
- Ability to manage multiple projects simultaneously
- Possesses excellent time management and organizational skills
- Possesses excellent classroom and behavior management skills
- Ability to effectively manage and maintain confidential and sensitive information
- Ability to recognize and manage critical incidents within program and/mandatory reporting regulations and responsibilities
- Ability and commitment to continuous quality improvements and innovation of programs
Supervision
- Experience and thorough understanding of effective communication and supervision skills
- Effective understanding of employment laws, rules and regulations
- Ability to provide necessary information in a timely manner to staff and volunteers
- Ability to set quality standards for programming and ensure adherence to standards
- Abilities and experience in development and supervision of academic enrichment and/or recreational programs
- Demonstrates continued accountability for effective, timely and consistent supervision of staff and volunteers
Essential Duties and Responsibilities:
- In collaboration with school principal, staff and advisory committee, families and grant partners, the Program Coordinator will develop core services to address academic enrichment, recreation and social service needs of students and families
- Coordinate four extended day program sessions through the year–fall, winter, spring, and summer–including recruiting and enrolling students, developing the program structure and schedule, and hiring, training, and supervising extended day staff
- Align services provided by the school/district, community partners and those offered by MFS into one comprehensive program model
- Approach delivery of core services and programs from a culturally responsive lens
- Establish a regular, reliable, and responsive MFS presence in the school building throughout the school year and summer months
- Recruit, hire, train and supervise a diverse group of staff and volunteers, provide leadership and create a sense of team
- Engage parents in the planning and implementation of SUN activities and work closely with parents to support individual student success
- Coordinate the implementation of family engagement and adult education opportunities that engage a diverse group of parents, guardians and community members in the school
- Develop and maintain strong and positive relationships with families, students, community partners, school staff and administrators
- Demonstrate positive behavior for students, school staff and families
- Approach all work with students and families from a strengths-based perspective
- Perform administrative tasks, including organizing and facilitating meetings, developing and coordinating the Family Engagement Team, drafting an annual work plan and budget, compiling and disseminating program and MFS information, data collection and writing and submitting required progress reports.
- Market the program to students and families and recruit student participants
- Survey and access community needs and strengths in order to fill service gaps
- Recruit and coordinate appropriate local community providers to offer their services on site and maintain those relationships throughout the program
- Draft partner agreements and memorandums of understanding with community organizations
- Supervise a full time AmeriCorps member on site
- Supervise a full time Family Resource Navigator on site
- Responsible for staff leadership and development of a team of temporary staff, including coordinating recruitment, hiring, training and supervision of Activity Leaders and volunteers
- Provide information and assist with linkage to broader community and social service resources, including those in the SUN Service System
- Meet regularly with school teams, school staff and community partners
- Possess excellent classroom and behavior management skills
- Ability to work and communicate effectively with a broad range of individuals and groups
- Ability to take initiative, prioritize, plan and organize
- Ability to effectively manage and maintain confidential and sensitive information
- Attend supervision meetings with MFS Program Manager
- Actively participate in all agency and program meetings, trainings and retreats
- Work directly with Human Resources regarding hiring, employee performance and employee relations issues
- Organize and maintain personnel records and documentation as required
- Provide data and written reports as required
- Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message. Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters
- Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook
Qualifications
Knowledge, Skills and Abilities Required:
- Minimum of two years of experience in program development
- Experience in managing budgets
- Experience in effective supervision of staff and volunteers
- General understanding of employment laws, rules and regulations
- Experience in developing and supervision of academic enrichment and/or recreational programs
- Experience with elementary school students
- Experience working in a public school setting
- Experience working in collaboration with a variety of agencies and programs
- Ability to work independently and to collaborate with other MFS Program Coordinators
- Ability to communicate effectively with a broad range of individuals and groups
- Ability to communicate effectively in English and in Spanish (read, write and speak) is beneficial
CORE VALUES
Equity & Social Justice
- Values working in a multi-cultural, diverse environment
- Values and supports inclusion and program access for clients
- Supports agency goals for reducing disparity in outcomes for communities of color
- Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege
Collaboration and Teamwork
- Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
- Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.
Education and Experience Requirements:
- Minimum of a BA or BS in public service, recreation or human services related field; MSW or MA preferred; or equivalent, related experience
- Experience working in school based academic enrichment, recreation or social services programming is preferred
- Fluency and ability to communicate effectively in languages in addition to English is strongly preferred.
Other Requirements:
Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.
MFS requires all employees and volunteers to complete a criminal background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.
Work Environment:
Work is performed in an office environment, at community events, and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires ability to sit for extended periods as well as stand occasionally. Position requires use of computer, telephone, fax machine, copier and may require accessing locations by use of stairs.
Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.