Salary: $49,805.00 – $62,256.00 Annually
Location : East Dallas, TX
Job Type: Full-time
Job Number: HRNCS-SENCCA-PKR
Department: Park & Recreation
Opening Date: 08/09/2023
Closing Date: 8/23/2023 12:00 AM Central
Position Purpose
Welcome to the City of Dallas!
The City of Dallas is one of the largest employers in the DFW Metroplex.
Our employees have growth opportunities and a chance to make a difference in the community.
What do we offer?
A competitive salary, five years vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.
Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.
Overview
The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.
Essential Functions
Essential Functions
- Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
- Coordinates, facilitates, and administers the request for proposal (RFP) and request for bid (RFB) process; attends pre-bid conferences or public hearings to provide information and guidance to potential contractors on the City’s contracting process and requirements; coordinates the Council agenda process for contracts requiring City Council approval.
- Monitors the City of Dallas Good Faith Effort Plan for Minority & Women Business Enterprise (MWBE) compliance from contractors and vendors.
- Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
- Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City’s procedures; maintains file of contract documents.
- Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
- Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney’s Office and City Secretary’s Office
- Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
- Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
- Performs any and all other work as needed or assigned.
Minimum Qualifications
Experience
- 5 years in inventory management, purchasing, contract development or other related experience.
Education
- Bachelor’s Degree in Business Administration and Management, Social Science, or related field.
Supplemental Information
Knowledge and Skills
- Knowledge of City contract policies, procedures and requirements.
- Knowledge of Community Development Block Grants (CDBG) regulations, and other City organizations.
- Knowledge of City insurance requirements for facility usage.
- Ability to negotiate and administer contracts and contractual logistics.
- Ability to use spreadsheet and database software to generate reports.
- Communicating effectively verbally and in writing
- Establishing and maintaining effective working relationships
The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skill required.
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
To view the employee benefits offered by the City of Dallas