The Department of Design & Construction, Human Resources and Staff Development seeks a highly motivated individual to serve as the Timekeeper/Payroll Assistant, reporting to the Executive Director of Payroll & Time Management. The Timekeeper/ Payroll Assistant will be tasked with the following: reviewing weekly time records in the CityTime System; monitoring agency weekly time-sheets, adjusting, and re-approving time-sheets which may require corrective action, and approving pay and leave events; serving as an Assistant CityTime Administrator, ensuring that employees are in correct approval and reporting trees, creating and assisting employee’s schedules, overriding existing schedules, when necessary; preparing and reviewing CityTime and CHRMS reports to ensure that the information is accurate and complete; assisting payroll with the processing of quarterly differentials, payroll pick-up at the Office of Payroll Administration (OPA), checks distribution and other related payroll functions; resolving and obtaining answers to complex problems and instructing staff members on appropriate procedures; maintaining the filing system for active and inactive employees; assisting with the preparation of Managerial Lump Sums; and performing all related duties and serving as back-up to the other time-keepers.
Minimum Qual Requirements
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to “1” above.
Preferred Skills
Candidate must demonstrate interpersonal, diplomacy, reliability, and organizational skills. Proficient in Microsoft Office applications, particulary Excel. Can handle confidential and sensitive matters with discretion. Knowledge of Payroll Operations Unit and/or Citywide Time and Leave Regulations and/or New York City payroll applications such as CHRMS, PMS, and RMDS, is a plus. All related trainings will be provided.
To Apply
For City Employees, please go to Employee Self Service (ESS), click on Recruiting Activities/Careers and Search for Job ID# listed above. For all other applicants, please go to www.nyc.gov/jobs, go to Search for Open NYC Jobs and click on Non-Employee Login to search for Job ID# listed above. Do not e-mail, mail, or fax your resume to DDC directly. No phone calls will be accepted.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Hours/Shift
35 Hours
Work Location
30-30 Thomson Avenue. LIC, NY 11101
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/27/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.