Salary : $50,520.00 – $64,488.00 Annually
Location : Los Banos, CA
Job Type: Full-time
Job Number: 08-2023
Department: Administration
Opening Date: 08/02/2023
Closing Date: 8/16/2023 11:59 PM Pacific
Description
A typing certificate of at least 45 WPM MUST be attached to your application. Typing certificates obtained online will not be accepted. The typing certificate must be dated within two (2) years of the closing date for this position. If a typing certificate is not attached to your application, your application will not move forward.
Typing certificates may be obtained at Worknet in Los Banos; (209) 710-6140.
DEFINITION
To perform advanced level clerical work to assist with the daily administration of Human Resources operations and administrative functions. May be assigned to process City payroll.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Human Resources Director. May provide direction to clerical staff when necessary.
Detailed Work Activities
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
- Reliable and dependable attendance and punctuality.
- Maintain confidentiality of City records and/or confidential discussions pertaining to City records including but not limited to employee personnel files and/or disciplinary actions.
- Coordinate activities with other agencies and sectors of the community.
- May assist with employee issues including employee recruitment, training, evaluation, counseling, and disciplinary actions.
- Type a wide variety of material from rough draft copy, notes or verbal instructions.
- Provides secretarial support to administrative management and staff including drafting, composing and filing official City correspondence.
- Research a variety of policies and procedures and assist in developing, planning, and implementation.
- Evaluate and adopt effective procedures to resolve situations.
- Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
- Perform other related duties as assigned.
EXAMPLES OF ESSENTIAL DUTIES WHEN ASSIGNED TO PAYROLL FUNCTION:
- Review and process timesheets; calculate and create W-2’s; respond to employee questions regarding payroll.
- Reconcile discrepancies in payroll and financial records.
- Prepare financial and statistical payroll reports.
- Ensure payroll data, reporting, and procedures are in compliance with federal, state, and local rules and regulations.
Knowledge of:
- Pertinent local, State, Federal rules, regulations and laws.
- Modern office procedures, methods and computer equipment.
- Filing systems including records management and the operation of standard office equipment and computers.
- Principles and practices of work safety.
- City and department policies and procedures.
Ability to:
- On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and intermittently carry weight of 10 pounds or less.
- Work with computerized financial and payroll information systems and us a computer for payroll development and administrative work.
- Provide direction, coordination, guidance, and training for the development of the City payroll.
- Read and interpret labor contracts and memoranda of understanding as they relate to payroll administration.
- Research and prepare detailed and comprehensive reports.
- Gather and organize data and information.
- Exercise independent judgment.
- Interpret and explain pertinent laws and City and department policies and procedures.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Communicate clearly and concisely, both orally and in writing.
- Demonstrate confidence in personal decision making.
- Manage difficult situations by displaying assurance under pressure.
- Understand and follow oral and written instructions.
- Communicate clearly and concisely, both orally and in writing.
Qualifications
MINIMUM QUALIFICATIONS
- Must be age eighteen (18) by date of application.
- Equivalent to completion of the twelfth grade.
- Possession of a valid California Class C driver license.
- Two (2) years of increasingly responsible secretarial or clerical office experience including public contact.
- Type at a speed of 45 NWPM.
DESIRED QUALIFICATIONS
- Experience in a public agency personnel department.
- Experience processing payroll for a public agency.
The City offers an excellent benefit package that includes: a) Retirement: California Public Employees’ Retirement System (CalPERS); b) Health Insurance: City pays approved health insurance premium through CalPERS for employee only and partial dependent costs; c) Dental and Vision Insurance: City pays approved dental and vision insurance premiums for employee only and partial dependent costs; d) Life Insurance: City provides $50,000 life insurance coverage for employee only, buy-up options are available; e) Vacation Allowance: two (2) weeks paid vacation after one (1) year, three (3) weeks after five (5) years, four (4) weeks after fifteen (15) years of employment; f) Sick Leave: Accumulated at a rate of one (1) day per month with no maximum accrual; g) Deferred Compensation: Option to participate in plans through Mass Mutual, Nationwide Solutions, or ICMA-RC.
01
Are you eighteen (18) years of age or older?
- Yes
- No
02
Have you successfully completed the twelfth grade or equivalent?
- Yes
- No
03
Do you currently have a valid California Class C driver license or have the ability to obtain one?
- Yes
- No
04
Do you have two (2) years of increasingly responsible secretarial or clerical office experience that included public contact?
- Yes
- No
05
If you answered yes to the question above, please explain your experience in detail.
06
Do you have experience working with a public agency personnel department? If yes, please explain in detail.
07
Do you have experience processing payroll for a public agency? If yes, please explain.
Required Question