Job Description
Our client, a mid-size law firm in Boston, is seeking a Private Client Litigation Legal Administrative Assistant to support 2 or more timekeepers in our fast-paced Fiduciary Litigation and Domestic Relations Practice Groups.
Responsibilities include:
New client intake: run conflict check, open new client matters, prepare engagement letter, create Outlook contact for all new clients.
Manage timekeeper’s calendar. Schedule appointments, meetings, stenographers, conference room reservations.
Save pleadings to document management system and maintain internal pleadings and discovery books (both paper and electronic).
Calendar dates and invite paralegals/attorneys to all scheduled events on case.
Prepare and process client bills using Aderant Expert software. Review, edit, prepare and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time. Maintain updated contacts, client/matter and active case lists.
Create, edit and compile large, complex heavily formatted documents. Prepare documents from draft or dictated format.
Oversee and coordinate filings with family and probate courts.
Answer telephone; screen and process incoming calls.
Requirements:
Qualified candidates will have 3+ years of experience, preferably in fiduciary litigation or domestic relations; display attention to detail; a customer service orientation; ability to work well in teams; and a proactive work ethic. The ideal candidate will possess strong written and verbal communication skills, be extremely organized and efficient, and have the ability to manage multiple priorities in a fast-paced environment. Excellent computer skills including Outlook and Word are required. This position involves extensive client contact and interaction with family and probate courts.
Our client prides itself on amazing clients, and we live our values by hiring the best individuals to bring our teams full circle. You’ll find interesting work, the support you need, and colleagues who are often the best in their field. We’re committed to attracting, cultivating, and retaining top talent by investing in professional development, enabling our teammates to thrive and our teams to amaze. We value collaboration and communication with an “open-door policy,” encouraging all legal and professional personnel to exchange ideas, express views and share observations in the workplace.