Overview
We are PepsiCo, one of the most iconic and recognized consumer brands around the globe! With net revenues of over $87 billion and almost 300,000 employees worldwide, PepsiCo’s approach at work is full force – never settling for second best.
PepsiCo is known for raising the bar with each new endeavor. We are not just committed to winning as individuals, but winning as a team.
We are looking for a passionate, results-oriented individual who thrives in a fast-paced, technology environment. The Sr. Administrative Assistant contributes to the efficient day-to-day operations of the team and directly supports the General Auditor and senior members of the Corporate Control group.
Responsibilities
- Providing primary, high level administrative support for three Senior Leaders
- Maintaining calendars, schedule, and organize meetings across multiple time zones, both virtually and in-person with all levels of the organization, including Board and PEC members, staff, and external partners, proactively managing scheduling conflicts
- Managing and coordinating logistics for global leadership and team meetings; occasionally attending meetings and managing follow-up requests as appropriate
- Coordinating extensive international and domestic travel
- Coordinating and interacting with direct reports or broader global teams
- Act as a focal point liaising internally or externally with key stakeholders to send/receive documents, manage meeting invitations/requests, facilitate travel arrangements, or other information flows to assist Senior Leaders
- Preparing documents and correspondences as necessary; maintain and ensure organization of critical team documents; issue Corporate Audit executive summary reports to senior executives and external parties
- Providing support on special projects as required (e.g. materials and logistics for leadership meetings, trainings, forums, etc.)
- Ability to work on confidential projects and matters with minimal direction and an appropriate sense of urgency
- Engaging with the administrative team across the organization for best practice sharing and continuous improvement
- Other duties include handling information requests, receiving visitors, and other day-to-day office management responsibilities/ad hoc needs
- Accurate and timely reconciliation of multiple monthly T&E and P-Card through Concur
- IR vendor / invoice management – This involves the processing and payment of critical vendor invoices for approximately 5-7 vendors. Administrator will be asked to track and record payments so that we avoid duplicative fees and ensure that all payments are made on time to avoid penalties.
Compensation and Benefits:
- The expected compensation range for this position is between $55,400 -$83,100 based on a full-time schedule
- Location, confirmed job-related skills and experience will be considered in setting actual starting salary
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications
- Bachelor’s degree and prior executive administrative experience ; High school diploma or GED required
- International travel experience, with knowledge of visa preparations and processing
- Ability to function well in a team environment, display professional maturity, and interact with all levels of management; pro-actively offers support and seeks to take on additional responsibility where value can be added
- Ideal candidate should have strong collaboration and verbal and written communication skills and possess a “can do” attitude with “no job too small” mentality, with an impeccable standard of excellence
- The ability to work with minimal supervision, set goals, create, and implement action plans, and monitor progress towards goals
- Detail-oriented and resourceful in completing projects; able to multi-task without loss of efficiency, including the ability to make clear and timely decisions
- Results-oriented with the capability to complete assignments in a timely manner, with the ability to pivot and react to changing priorities
- Impeccable English language written and verbal skills including report writing and proof-reading capabilities
- High level of proficiency in Microsoft Suite including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn various in-house software applications. Cross-platform computer literacy (Windows and Apple iOS operating systems) a plus
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
If you’d like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement