About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
University Financial Services (UFS) is a unit within the Division of Finance and Operation. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.
UFS’s value words are:
Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.
Gets Things Done: prioritizes tasks and achieves the end goal.
Continuous Improvement: intentional commitment to making things better every day.
Ethical: honesty and integrity guide personal and professional behavior and judgment.
Adaptable: adjusts to change, being flexible, versatile and cooperative.
Problem Solver: identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
Respect and Inclusivity: demonstrates care, concern and consideration for the perspective, needs and feelings of others.
Job Summary/Basic Function:
This position is responsible for monitoring compliance with all applicable laws and regulations of both state and university purchasing, contracting, leasing, and contract-related purchasing. Acts as liaison to the bank card provider and state purchasing officer responsible for contract management.
The first round of interviews starts the week of August 28th.
Department Overview:
Our goal is to guide campus through the P2P process of procuring goods and services, making payments and utilizing reporting. We provide quality service to campus and the vendor community while supporting the overall interest of the University through compliance with federal, state and University policy and regulations.
This position has the opportunity for hybrid and/or flexible scheduling.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
• Provides training and assistance to cardholders, approvers and managers involved in using or managing P-Card.
• Handles sensitive issues requiring account suspension and/or closure related to non-compliance issues.
• Decision Making/Policy Research.
• Develop and implement P-Card guidelines/procedures for card use in unique situations (foreign travel, cash advance, dept cards, single vendor use cards).
• Research industry best practices to recommend improvements to university policy/procedure/compliance.
• Update P-Card policy, user guides and P-Card website with most current information.
• Perform other duties as needed.
• Primary control of P-Card management and is the only position within the University with particular knowledge of bank-provided card system functionality. Serves as University expert on P-Card management tools.
• Determination and set-up of account hierarchy and overall P-Card functionality for all University cardholders.
• Determination and management of cardholder profiles including spend controls.
• Issuance and control of all P-Cards issued to University staff including managing limits, purchase restrictions, closures and suspensions.
• Extraction of P-Card transaction data monthly for upload to University financial system by required due date.
• Preparation of monthly audit reports for Administrative Accounting, Accounts Payable and Travel Services.
• This position serves as the principal resource for interpretation and communication of University P-Card policy and procedure to campus (staff, faculty, managers).
• Handle security issues, such as fraud, compromised accounts, and lost/stolen cards by working with the cardholder and the vendor.
• Perform other duties as needed.
Knowledge, Skills, Abilities:
• Ability to work with a high degree of independence with appropriate use of discretion and judgment.
• Ability to write policy and identify ways to improve processes.
• Ability to understand and explain the rules, laws, code and policy to customers.
• Must be computer literate in word processing, spreadsheet preparation and internet searches.
• Ability to problem solve and the ability to anticipate and provide solutions that result in gained efficiencies, improved customer service, enhanced compliance, etc.
• Be an engaged and detail oriented individual demonstrating the ability to take ownership of and complete assigned tasks. Ability to work through challenging situations with respect to assigned duties.
• Provide customer service reflective of the controls, ethics and integrity of the University.
• Knowledge of University policies and state and federal regulations related to purchasing and procurement activities.
• Demonstrate excellent verbal and written skills; communicate effectively.
Minimum Qualifications:
Bachelor’s Degree or equivalent, plus 2 years of professional experience.
Preferred Qualifications:
• High level of experience using third-party P-Card allocation software.
• Ability to develop training materials required by cardholders, approvers, and managers that are easy to understand and follow.
• Proficiency in Excel, PowerPoint, SmartSheets, and ERP Systems as well as third-party systems (Works).
• Customer orientation.
Salary and Benefits:
Salary starting at $46,051.20/yr, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
- Employee Retirement Contributions: 6.97% University Retirement Contributions: 9.27%
- Health Insurance Premiums https://www.boisestate.edu/hrs/benefits/medical-prescription-dental-and-vision/
- Tuition Fee Waiver: for self, spouse, and dependents https://www.boisestate.edu/hrs/benefits/tuition-fee-waiver-benefit/
- Flexible Spending Accounts
- Life Insurance
- Time Off
- Holidays
- Sick Leave
- Vacation Leave
Required Application Materials:
Cover Letter and Resume
Advertised: August 9, 2023 Mountain Daylight Time
Applications close: