Company Description
About Us
KIPP is a national network of free, open-enrollment, college-preparatory public schools in educationally underserved communities. Over 100,000 students attend one of the 242 KIPP schools that operate in 31 regions across the United States. KIPP Philadelphia Schools Public Schools (KPPS) is a part of the national KIPP network and currently leads six schools serving approximately 2,400 students in North and West Philadelphia. By 2030, KPPS will lead ten schools serving approximately 4,000 students.
Our Mission
Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose-college, career, and beyond-so they can lead fulfilling lives and build a more just world.
Job Description
Position Overview
The Operations Coordinator is responsible for assisting the Operations Manager in the front office of the school, and supporting the staff in creating a joyful learning environment. They will serve as first point of contact for any students, families, staff, or visitors in the office. They will also assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning.
This position reports to the Operations Manager. This is a one-year, grant-funded position with the potential for extension.
Duties and Responsibilities
Assist managing front office and incoming visitors
- Help to create a welcoming, organized front office that reflects school values and culture
- Assist with all office communications, including incoming calls, files, mail, and deliveries
- Assist in managing inventory of office supplies, uniforms, and other materials
- Place orders for office supplies, books, and other materials
- Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing
- Attend first aid training and perform first aid as needed
Manage student attendance and data
- Help to track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation
- Assist in arranging morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up
- Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and assisting in scheduling truancy meetings
- Help to maintain complete and accurate student records in cumulative folders and in PowerSchool
- Support with compiling academic data for report cards, transcripts, and other documents
Support student enrollment
- Support student recruitment activities and school events (e.g. open houses, information sessions)
- Assist Operations Manager with all incoming applications and enrollment paperwork for new and returning students
- Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork
- Support relationships with the families, community organizations, and other entities as it relates to student enrollment
Support communications systems
- Help prepare weekly bulletins to distribute to families
- Assist in the preparation of all family communications, including letters and report cards
- Setup meetings between staff, students, and families
Miscellaneous support
- Support with furnishing and decorating the facilities to model school values and culture
- Support with implementing school safety plans and procedures
- Assist with on-campus and off-campus school events, including student field trips
- Assist with other tasks and projects as assigned
- Assist team as needed to build a safe, joyful learning environment
Qualifications
- Ability to exercise excellent judgment in decision-making; work collaboratively, and have impact without formal authority.
- Strong communication skills and follow-through
- Resourceful thinker with an orientation towards problem-solving
- Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
- Positive attitude and willingness to learn
- Enthusiasm and sense of humor
- Ability to model KIPP Philadelphia values
- Pass all necessary background checks
Additional Information
Compensation
The hourly rate for this position is $18.00/hour
All KPPS staff members have access to comprehensive health benefits for themselves and their families, a 403B matching program, and free financial advising services