Job Description
Arcadis seeks an Office Manager to join our project team and to support managing our project office in Selma, CA.
Must be able to work onsite in Selma, CA.
Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
The Office Manager will support Project Managers and Project Teams in relation to Arcadis’ prime contract and its subcontracts, HR functions including onboarding and offboarding, and facility and fleet management.
Role Accountabilities:
- Manage the administrative team and the preparation of weekly and monthly status reports and spreadsheets, filing, photocopying, and data entry for Arcadis’ prime contract and subcontract, including forecasting.
- Coordinate the preparation and maintenance of sub-consultant contracts, including international agreements with other Arcadis operating companies.
- Coordinate the gathering of vendor registration documents, including coordination of health & safety records, tax records, insurance documents, human resource policies, and other information as requested by Clients.
- Coordinate onboarding of new staff members and offboarding
- Assist with preparation for internal and external financial audits on assigned projects.
- Prepare and participate in Client and Senior Managers meetings and calls, as needed.
- Prepare summary reports and presentations for Project Manager and Project Team members.
- Assist with review, production, and delivery of project reports, memos, and presentations, as needed.
- Coordinate with staff regarding weekly time, expenses, and overtime and maintain required certification documents.
Required Qualifications:
- 8+ Years of office management/contract administrative experience
Key Skills and Attributes:
- High School diploma required
- Excellent communications skills, both oral and written, with a demonstrated ability to work effectively with individuals at all levels of the company and Client.
- Ability to work in our Selma office 5 days per week
- Ability to manage an administrative team of 5 people
- Ability to work independently and as part of a team.
- Able to work under time constraints to accomplish goals and objectives.
- Must be able to handle multiple projects for several project managers simultaneously.
- Excellent analytical skills, with strong attention to detail, especially with numbers and invoice review.
- Must be well organized with sound judgment and planning.
- A highly motivated individual with a willingness to pursue continual innovative improvements in processes.
- Must have strong computer skills in MS Office Suite, particularly Excel, Word, PowerPoint, & Outlook.
- Must be able to meet multiple and simultaneous deadlines.
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer seven paid holidays and potentially up to two floating holidays per calendar year depending on start date, and 15 days PTO that accrue per year. The salary range for this position is $45,000 – $81,000.
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