The Facilities Manager of Construction and Projects, under direct supervision of the Facilities Director and in accordance with Alliance policies and procedures and applicable laws and regulations, is responsible for coordinating construction and renovation projects as well as the maintenance of each facility environment to provide a safe and functional workspace. The Facilities Manager of Construction and Projects’ primary duties includes assisting the Facilities Director with the project management of construction and renovation projects at Alliance owned and leased facilities as well as construction and renovation projects at facilities funded by Alliance on behalf of the community. This includes the management of vendors, monitoring of budgets and contracts, working with State, Local, and commercial inspectors, interacting with providers, and coordinating with various departments within Alliance. The Facilities Manager of Construction and Projects will also assist the Facilities Manager on an as needed basis, which can include facility inspections, maintenance, monitoring of safety standards and recommending updates, ensuring disaster response preparedness, identifying hazards and safety risks, records management, managing office needs, and other facility tasks as identified.
This position will allow the successful candidate the ability to work remote certain days of the week. The employee will also be required to come into the office closest to their home office location on certain days as approved by their supervisor. This position will require travel within the communities Alliance serves as needed.
Responsibilities & Duties
Assist with Construction Projects & Maintenance for assigned facilities
- Coordinate with external vendors and contractors in the execution of projects
- Manage service and repair contractors and property managers to ensure service level standards are met in accordance with the established contracts
- Coordinate with Facilities Director to ensure representation at construction and other facilities related meetings
Support Alliance Health and Safety Program
- Ensure safety standards are followed throughout the assigned facility
- Manage the Health and Safety Captains at each assigned facility
- Schedule and perform required safety, health and fire inspections of all assigned facilities, including offices, annexes or other facilities owned by Alliance
- Schedule and perform visual inspections of defibrillators, fire extinguishers, duress systems, and for any other conditions that poses an imminent threat to occupants and/or facility
- Identify hazards and evaluate safety risks, using Fire Marshal standards and Occupational Safety and Health Administration guidelines
- Communicate and work with local authorities as necessary (including Knox box-keys and site inspections)
- Ensure first aid kits are stocked
- Coordinate Weather/Emergency Communications System and Safety Drills for assigned facilities
- Partner with Human Resources on medical requests and ergonomics needs
- Develops programs for employees to ensure that health and safety policies are up to date
- Ensure employees follow prescribed safety and health procedures and report hazardous conditions and mishaps, through education, training and consultation
- Identify safety and fire hazards, implement solutions, prepare reports of findings and recommendations, and oversee completion of hazard abatement
- Prepare incident reports and assist with investigations for all mishaps involving fires, motor vehicle accidents, property injuries, loss and employee complaints/suggestions regarding hazardous conditions/equipment and implement operational guideline changes post incident to prevent reoccurrence
- Maintain and update files to include inspection reports, investigation reports, complaints of unsafe working conditions, accident and incident reports, trainings, and surveys
- Maintain a complete inventory of all chemical and cleaning products kept onsite at assigned facilities and keep a Safety Data Sheets (SOS) binder for each product on-site and keeps master copies in the reference library
Maintain Office Environments and Equipment
- Maintain physical space, ensuring a safe, clean, and functional environment
- Manage facility and equipment maintenance records, schedules, and documents
- Manage the recycling program for assigned facilities
- Manage office equipment contracts (e.g., copiers, conference room equipment and services, coffee & water machines) for assigned facilities
- Coordinate with Alliance IT department to ensure security services comply with landlord and State requirements
- Coordinate facility security
- Manage facility space planning and employee workspace moves for assigned facilities, including furniture, and IT coordination
- Provide ergonomic assessments for staff, order accommodation equipment, and provides education and training to staff on proper ergonomics
- Ensure that all janitorial services are meeting the needs of the customer
- Maintain records of designated contracts
Collaboration
- Collaborate with Facilities Director to ensure that the needs of the Facilities Unit are met
- Coordinate with IT and HR on onboarding and offboarding employees
- Contribute as a member of the Disaster Response Team
- Contribute as a member of the Business Continuity Team
Travel
- Travel between Alliance offices, attending meetings on behalf of Alliance, participating in Alliance sponsored events, etc may be required
Minimum Requirements
Education & Experience
High school diploma and a minimum of six (6) years progressive experience in construction project management and facility maintenance
Or
Bachelor’s degree in business, or a related field, with at least two (2) year of progressive experience in construction project management and facilities management and maintenance preferred
Driver License required
Knowledge, Skills, & Abilities
- Basic knowledge of business and management principles involved in contracting, facilities operations, construction methods, and facility maintenance methods
- Good verbal and written communication skills and demonstrated effectiveness in coordinating people and resources
- Ability to draft reports and other facilities related documentation
- Microsoft Office skills
- Organizational skills and ability to prioritize and manage multiple tasks and projects
- Strong records management skills
- Strong team player and ability to work independently
- Ability to read schematics and construction documents
- Ability to problem solve and be adaptable
Salary Range
$25.69- $44.22/hourly
Exact compensation will be determined based on the candidate’s education, experience, external market data and consideration of internal equity.
An excellent fringe benefit package accompanies the salary, which includes:
• Medical, Dental, Vision, Life, Long Term Disability
• Generous retirement savings plan
• Flexible work schedules including hybrid/remote options
• Paid time off including vacation, sick leave, holiday, management leave
• Dress flexibility