Posting Details
Position Information
Fiscal Year 2023-2024
Position Title Graduate Studies Coordinator
Classification Title Staff Assistant
Department College of Arts and Sciences
Posting Number P230306
Posting Link https://www.ubjobs.buffalo.edu/postings/44720
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL2
Posting Detail Information
Position Summary
The Graduate Studies Coordinator in the College of Arts and Sciences serves a vital role in promoting the educational and career success for students in the department and sector. As the coordinator, you will provide excellent customer service to various populations.
Duties include (but are not limited to):
- Provide a broad spectrum of support to graduate students. This includes from time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
- Through use of current communication methods including social media provide exceptional customer service. Using strong interpersonal, and administrative skills, you will work to recruit, enroll, support, and retain exceptional students for Master’s and PhD programs.
- Provide tours to prospective students and/or meet with prospective students virtually to provide information on graduate programs.
- Represent departments and programs at the various events such as open house, accepted student day, etc.
- Assist the Directors of Graduate Studies, Department Chairs, and Graduate Admissions Advisors, in all aspects of student recruitment, retention, and management.
- Serve as the brand ambassador for departments and programs. Work to strengthen collaborative relationships with students, faculty, and alumni as well as other internal and external constituents.
- Collaborate with the Graduate Support team across the college to maintain policies and procedures.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Associates Degree and two years of professional administrative experience.
- Effective written and oral communication skills.
- Strong and current computing skills including proficiency with Microsoft Excel, Word, and Outlook. Ability and eagerness to learn new systems.
- Excellent customer service skills including the ability to maintain composure in stressful situations.
Preferred Qualifications
- Bachelors degree
- Administrative experience in an academic setting
- Experience with University systems ( HUB and SLATE ) preferred.
Physical Demands
Salary Range $45,000 – $48,000
Additional Salary Information
Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact’s Name Nicole Hayden
Contact’s Pronouns she/her
Contact’s Title HR Specialist
Contact’s Email nhayden@buffalo.edu
Contact’s Phone 716-645-0729
Posting Dates
Posted 08/24/2023
Deadline for Internal Applicants 09/07/2023
Deadline for External Applicants 09/22/2023
Date to be filled 10/02/2023
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Please indicate your current employment affiliation with the University at Buffalo.
- Faculty
- Faculty Student Association (FSA)
- Research Foundation Employee
- State Classified
- State Professional
- UB Foundation
- TA/GA
- Student
- No Current Employment Affiliation
- * How did you first hear about this employment opportunity?
- AcademicKeys.com
- CareerExposure.com
- CareerWomen.com
- Chronicle of Higher Education
- DiversitySearch.com
- GoogleJobs.com
- HERCjobs.org
- HigherEdJobs.com
- IMDiversity.com
- Indeed.com
- LinkedIn.com
- MBACareers.com
- Conference
- Personal Referral
- UBJobs.com
- Other
Documents Needed To Apply
Required Documents
- Cover Letter
- Resume
Optional Documents