Salary: $49,878.00 – $67,359.00 Annually
Location : Youngstown, OH
Job Type: Professional Administrative
Job Number: 202300148
Division: Finance & Business Operations
Department: Janitorial Services
Opening Date: 08/25/2023
Bargaining Unit Status: Excluded from Any Bargaining Unit
Salary Grade: L5
Full-time Equivalency: 1.0
Summary of Position
Assists higher level administrators by effectively managing the Building Services work units including Janitorial Services, Recycling Services and Surplus. Manages operations, supervision of personnel, budget oversight, establishment and implementation of goals and objectives, and planning, organizing, integrating, and measuring the work performed within the work units. Administers contracts with vendors who provide services to the University.
Position Information
Essential Functions and Responsibilities: Manages, supervises, reviews, and/or coordinates the day-to-day activities of assigned staff including interviewing candidates for employment and making recommendations for hire; training and orienting newly hired personnel, evaluating work performance, authorizing the use of paid leave, investigating and documenting corrective action incidents, recommending corrective action, assigning and reviewing work, attending grievance meetings and formulating and assisting with the formulation of grievance responses as well as other traditional managerial responsibilities.
Provides effective management of the department as it relates to functional goals and objectives, and planning, organizing, integrating, and measuring the work performed within the work units. Formulates Building Services work rules and processes as necessary. Reviews and approves the work and activities of the assigned staff to ensure all work activities are performed according to University policy and procedures.
Develops budget recommendations for Janitorial and other services and monitors spending, administers chargeback system for assigned areas.
Establishes and maintains effective work relationships within the work units, the University and the community; maintains the professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities.
Effectively administers contracts with vendors for outsourced services; conducts research to develop contract specifications, provides input in the development of requests for proposals, reviews and analyzes proposals, recommends vendors, monitors the performance of vendors to ensure that vendors adhere to the requirements and standards established in the contracts; conducts tours as required.
Effectively administers the recycling services; monitors performance and ensures that requirements established by funding sources are followed; conducts research to identify potential funding sources and other opportunities to expand programs and services with external funding.
Serves as a liaison between vendors and the campus community; receives and resolves complaints regarding services provided by vendors; prepares reports and other documentation associated with the complaints and the resolution of complaints.
Attends a variety of meetings to represent Support Services concerning vendor service matters; conducts meetings as may be required; serves on a variety of campus committees as directed.
Prepares and presents a variety of reports as required.
Other Functions and Responsibilities: Performs other related duties as assigned.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday.
Supervision Exercised: Supervision is exercised over staff and student employees.
Reports to: Director, Support Services
Qualifications and Competencies
Knowledge, Skills, and Abilities:
Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management; policy administration; process improvement; janitorial contracting and procurement requirements; grants administration.
Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*; proficient in MS Office (Word, Outlook, Excel, etc.).??
Ability to: deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; travel to and gain access to work site; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships.???
(*) Developed after employment.
Minimum Qualifications: At least a bachelor’s degree in business, management, or related field required; minimum of three years of experience in supervising janitorial service workers and in the administration of janitorial service contracts.
Preferred Qualifications: Recent and relevant experience in the preparation of janitorial services bid specifications as well as in reviewing and formulating recommendations for such services. Demonstrated supervisory experience.
At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.
Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options
01
Do you have at least a bachelor’s degree in business, management, or a related field?
- Yes
- No
02
What is the highest level of education that you have attained?
- Did not complete high school.
- High school diploma/GED or equivalent
- Some college
- Associate’s degree
- Bachelor’s degree
- Master’s degree
- Doctoral degree
- Post doctoral degree
- Juris doctor degree
03
Do you have a minimum of three years of experience in supervising janitorial service workers and in the administration of janitorial service contracts?
- Yes
- No
04
Please describe your related experience.
Required Question