The Department of Cultural Affairs (DCLA) provides funding and support to New York City’s cultural community, including the 34 institutions that comprise the Cultural Institutions Group (CIG) and more than 1,100 non-profit cultural organizations. This constituency represents a diverse array of organizations, including performing arts groups, museums, theaters, zoos, botanical gardens, visual arts and film centers, community-based organizations, and arts education programs. DCLA extends support to the cultural community through three main funding areas: grants to cultural organizations in exchange for cultural program services offered to the citizens of New York City; direct subsidies to 34 City-owned cultural institutions; and capital spending for construction and equipment at designated institutions. DCLA also provides free donated materials and supplies for arts programs and arts educators through its Materials for the Arts program and commissions works of permanent public art through the City’s Percent for Art Program.
DCLA seeks to hire a Cultural Contract Specialist to assist with agency procurement activities. The Cultural Contract Specialist is responsible for helping manage all agency procurements in accordance with the New York City Charter and Procurement Policy Board Rules. Under the direction of the Agency Chief Contracting Officer (ACCO), the Cultural Contract Specialist will assist the agency in purchasing a wide range of goods and services as well as handling procurement-related matters and special projects as needed to support cultural organizations.
Responsibilities and duties include, but are not limited to, the following:
• Support the procurement and contract award and administration process, including: preparation and issuance of specifications; solicitation of competitive and non-competitive bids and
proposals; review of vendor bids and proposals for responsiveness; performing vendor responsibility determinations; processing contract changes and modifications; formulation of required
documentation; preparing contracts for registration; monitoring and evaluating vendor performance.
• Help ensure compliance with policies and regulations in the processing of allocations to cultural organizations including those pertaining to DCLA’s three main funding areas: Program
Services, Cultural Institutions, and Capital Units.
• Assist with the planning and implementation of agency procurement activities to comply with Chapter 13 of the City Charter and the NYC Procurement Policy Board Rules, and monitor
compliance with all applicable local laws and executive orders.
• Ensure that the agency procurement program is administered so that user and constituent needs are met in a timely fashion, quality of goods and services procured is maintained, emergency
needs are met and procurement difficulties are resolved.
• Provide technical assistance to staff, constituents, and vendors to ensure City and agency procurement guidelines and standards are being followed.
• Conduct research on and facilitate outreach to Minority and Women-Owned Business Enterprises (M/WBEs) to increase participation in agency procurement.
• Work in close collaboration with all agency units, as well as with City oversight and partner agencies.
• Assist in gathering data and providing reporting required by oversight agencies and provide high level data analyses to support the agency’s procurement goals.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in 1 above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1, 2, or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
The preferred candidate must have excellent communication, writing, and computer skills along with solid organizational and research abilities. The individual also must have the ability to efficiently and promptly handle and prioritize multiple tasks simultaneously. The ability to meet deadlines and changing priorities is essential, as is high attention to detail and the ability to work independently and as a team member. Knowledge of and experience with the City’s procurement process, the Financial Management System (FMS), PASSPort, and the City’s not-for-profit cultural field is preferred.
Additional Information
NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PROCUREMENT ANALYST TITLE WILL BE CONSIDERED FOR AN INTERVIEW.
For more information about DCLA visit us at: www.nyc.gov/culture
All appointments are subject to OMB approval
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55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/18/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.