Salary : $50,897.60 Annually
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2023-01375
Department: Finance and Risk Management
Division: FN PAYROLL
Opening Date: 09/01/2023
Closing Date: Continuous
FLSA: Exempt
Position Description
OPEN UNTIL FILLED
Salary Grade: 51
Come join our payroll team in Pima County’s Finance and Risk Management department! In this role, you will assist in processing a bi-weekly payroll for nearly 7,000 employees. You would be auditing electronic timecards to ensure they comply with Federal and State laws and County personnel policies. Other payroll duties will include providing customer service to our employees, auditing accruals, processing payroll adjustments, and assisting with our new ERP project. We are seeking a detail-oriented individual with excellent communication and presentation skills. After a short probation period, this position may be eligible to telecommute up to two days per week. If it sounds like you have the skillset for this position, we encourage you to apply!
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)
Reviews, analyzes, balances, and reconciles the countywide bi-weekly payroll or county records/documents for vendor payment and processing in compliance with Federal and State laws, wage and hour laws, withholding statutes, tax regulations, and County administrative policies and procedures;
Prepares general journal entries relative to payroll or accounts payable activities;
Prepares and maintains data for monthly, quarterly, or annual reports;
Provides technical assistance related to regulations pertaining to payroll or accounts payable activities and the use of the County’s financial management system to department coworkers and other department users;
Review manual warrant requests for compliance with applicable policies and regulations before processing for payment;
Receives, analyzes, calculates, and posts withholdings for wage assignments, Federal and State levies, or child support garnishments in compliance with IRS and other regulatory agencies;
Balances, monitors, and maintains child support, wage garnishments, and Federal and State tax levy files;
Prepares, updates, and maintains fiscal and year-end schedules and documents;
Implements changes to procedures based on legislation enacted by local, State, or Federal government, i.e. IRS Codes, AZ Revised Statutes, etc.;
Reviews analyzes, and generates reports from the County’s financial management and payroll system and recommends improvements and modifications to reports and processes when appropriate;
Monitors, balances, and reconciles transactions related to the Treasurer’s Office, clearing accounts, petty cash, and change funds to the general ledger;
Liaisons with county departments and vendors by researching and providing responses to inquiries on invoices and other financial operations matters.
KNOWLEDGE & SKILLS:
Knowledge of:
- generally accepted accounting principles (GAAP) and practices;
- applicable governmental regulations relative to the area of responsibility;
- governmental regulations applicable to the area of responsibility;
- legal terminology as it pertains to payroll, accounts payable, and other financial management activities;
- training methods and procedures;
- county and department operating policies and procedures;
- principles and practices of customer service.
Skill in:
- analyzing, interpreting, and reconciling accounting data;
- accurately entering data into computer systems;
- preparing, verifying, proofreading, and reconciling account documentation;
- identifying problem areas and recommending revisions and improvements;
- preparing accurate and complete financial reports;
- communicating effectively, both orally and in writing;
- researching and interpreting authoritative accounting sources or local, State, and Federal laws and regulations and applying results to the area of assignment;
- understanding legal terminology relative to the area of responsibility.
Minimum Qualifications
(1) A Bachelor’s degree from an accredited college or university with a major in accounting or a closely related field as identified by the Appointing Authority and one year of professional accounting experience.
(Additional relevant experience may substitute for education.)
OR:
(2) Two years of experience with Pima County as a Financial Operations Technician or a Medical Claims Examiner II.
OR:
(3) Three years of experience with Pima County as a Medical Claims Examiner I.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Minimum two (2) years of experience in payroll management, including but not limited to processing electronic timecards, applying human resource policies to timecards, reviewing and adjusting employee accrual banks, processing garnishments, and employee benefits.
- Minimum two (2) years of experience utilizing an electronic payroll platform (ADP, Kronos, PeopleSoft, etc.).
- Minimum one (1) year of experience utilizing Excel.
- Minimum one (1) year of customer service experience.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificate: Some positions require a valid Arizona Class D driver’s license at the time of application. Failure to maintain the required licensure shall be grounds for termination.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Special Notice Items: Applicants for positions in this classification with a pending graduation date must provide documentation of the pending graduation date from the awarding college/university’s registrar’s office at the time of application. If the applicant provides a pending graduation date, proof of degree awarded must be submitted to the department upon appointment. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by