Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.
Responsibilities
Serves as the primary resource for coordinating Facilities and Campus Management contractual and financial obligations. Assumes overall responsibility for the coordination of department policies, practices and procedures required to assure the prudent commitment and payment of institutional funds related to facilities operations and engineering, design, and construction contracts and expense budgets of Mayo Clinic in Arizona facilities. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. May serve as contractual liaison with outside contractors or vendors. Maintains current and accurate files of contracts or related project or engineering process documentation related to engineering maintenance and repairs or for design, construction, and renovation. Coordinates the proper review and payment of invoices for contracts, services (e.g. expensed repairs), and utilities or design, construction, and renovation. Provides monthly and ad hoc financial, contract, utility or service expense reports as required to properly manage commitments and/or expenditures and may assist with Pcard reconciliations. Prepares monthly accruals in accordance with the practices of Financial & Accounting Services. Periodically audits invoices to assure compliance with terms of contracts. May coordinate and be responsible to use a Pcard for paying for large, medium, and small City building permits/fees, purchasing minor equipment, or other items as directed May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Assists Facilities & Campus Management staff in plans distribution, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. May develop and distribute project schedules as needed. May assist in MP&E commissioning and project logistics implementation. May write and distribute project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management to include coordinating and scheduling meetings, training and travel.
Qualifications
High school diploma or G.E.D. equivalent required. Requires minimum 3 years of office management/coordinator experience, which includes Microsoft office products, calendar management and finance/accounting related experience. Additional Experience and/or Qualifications: (Has Achieved Competency in the Following Areas, Job Knowledge and Additional Considerations):
Previous office experience in facilities, design or construction environment preferred
Demonstrated experience with finances and account reconciliation related to facilities contracts and service, repair and utility expenses.
Demonstrated database management and experience with spreadsheets, PowerPoint and the like.
Demonstrated oral and written communication and interpersonal skills.
Demonstrated organizational skills and ability to prioritize.
Demonstrated ability to work in a matrix reporting structure.
none
Exemption Status
Nonexempt
Compensation Detail
$22.91 – $33.27 / hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday through Friday, 8:00am to 5:00pm
Weekend Schedule
None
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Affirmative Action and Equal Opportunity Employer
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
Recruiter
Stephanie Dillon