Salary : $55,556.80 – $56,596.80 Annually
Location : La Plata County, CO
Job Type: Full Time
Job Number: 09062023
Department: Finance
Opening Date: 09/06/2023
Closing Date: 9/24/2023 4:00 PM Mountain
Job Summary
The duties of the Accounting Technician include but are not limited to the maintenance and review of financial records, including recording accounts payable transactions accurately and in a timely manner; reviewing invoices for proper authorization and correct expenditure account, budget, and a proper county purpose; reconciling accounts payable transactions; prepares an analysis of accounts; produces monthly reports; audits and processes credit cards bills; provides supporting documentation for annual audits; serves as a backup to payroll; and ensures all transactions are performed in compliance with local, state and federal guidelines.
Essential Job Functions
Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.
Processes invoices for payment including: reviews for appropriate purchase order, reviews for correct budget account number and authorized signatures, advises purchasing or designated department personnel regarding problems with invoice(s), recommends solutions for problems, enters invoices into the accounts payable system to produce a voucher, proofs vouchers for correctness, attaches appropriate documentation to invoice(s)/vouchers and files with accounts payable records.
Determines weekly work schedule; resolves problems regarding invoices.
Provides technical assistance regarding inquiries from vendors, the purchasing department, and others regarding past due invoices, vendor accounts, and other problems.
Verifies vendor statements to reconcile with invoices paid.
Serves as a backup to payroll.
Maintains current records and files.
Responds to all accounts payable issues raised by auditor; assists with budget, audit and other accounting-related tasks as assigned.
Prepares and mails 1099s to vendors; prepares 1099 summary report.
Provides technical assistance to departments regarding status of budget accounts; produces reports as required.
Receives, receipts, records, posts and accounts for funds, posts charges and payments to accounts for County services, researches problems, prepares client billings and runs related reports; tracks unpaid invoices and initiates collection of charges; balances paperwork including, checks, cash receipts and money, balances worksheet, assists others in balancing cash drawers.
Answers telephone, screens calls and routes calls; provides the public with general information regarding department services and responds to complaints and requests.
Coordinates department’s annual capital assets inventory, recording location of each asset and determining what happened to missing assets.
Compiles information into a summary report for review by others.
Conducts billing process for public records searches; maintain reconciliation between total billing and individual accounts.
Assists individuals in researching records; inputs and changes information in County record books.
Assists in training other staff members in computer programs.
Types, files and distributes correspondence, reports, records, forms, documents, and lists; assures accuracy and completeness.
Ensures quality standards and compliance with regulations are maintained.
Orders and maintains supplies and forms as necessary.
Secures building by locking each night.
Performs other related duties as assigned.
Regular and predictable attendance is required.
MATERIAL AND EQUIPMENT USED:
General Office and Computer Equipment
Minimum Qualifications Required
Education and Experience:
High School diploma or GED; and
Two to three years of related accounting experience; or
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
None
Knowledge, Skills and Abilities
Knowledge of:
General accounting principles and practices, including double entry bookkeeping systems.
Basic budgetary principles and practices.
General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general office equipment.
Recordkeeping, report preparation, filing methods and records management techniques.
Standard business arithmetic, including percentages and decimals.
All applicable state, federal and local laws, rules and regulations.
Computer applications related to the work.
Skill in:
Using tact, discretion, initiative and independent judgment within established guidelines.
Researching, compiling, and summarizing a variety of informational and statistical data and materials.
Using a computer terminal to accurately and rapidly enter and retrieve data and information.
Accurately proofreading copy with accompanying knowledge of grammar, punctuation and spelling.
Using mathematics.
Communicating clearly and effectively, orally and in writing.
Typing at a rate of 45 net words per minute.
Ability to:
Ability to establish and maintain effective working relationships with a variety of individuals.
Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth.
Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to understand and carry out oral and written instructions.
Non-Discrimination and Affirmative Action Statement
La Plata County prohibits discrimination against or harassment of any person employed or seeking employment with La Plata County on the basis of race, color, religion, sex (including pregnancy), age, national origin, disability, veteran status, political affiliation, sexual orientation, gender identity, marital status or genetic information.
La Plata County is an affirmative action/equal opportunity employer. La Plata County takes affirmative action to assure equal employment opportunity for protected classes, persons with disabilities and for covered veterans. Covered veterans include: special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge was authorized.
Inquiries regarding La Plata County’s equal employment opportunity policies may be directed to:
Director of Human Resources
1101 E 2nd Avenue
Durango, CO 81301
Tel: (970)382-6361
Fax: (970)375-7985
Email:
La Plata County offers an extensive comprehensive package including medical, dental, vision, retirement, life insurance, paid parental leave and long term disability.
For a complete description of our benefits, please visit