Purchasing Technician

Position Type:
Administrative/Business Support/Buyer

Date Posted:
9/13/2023

Location:
Business Services

JOB GOAL: To facilitate efficient and timely procurement processes by accurately processing purchase orders, maintaining organized records, and fostering effective communication with vendors and internal departments.

QUALIFICATIONS:

• High school diploma or equivalent; associate degree or relevant certification preferred
• Proven experience as a purchasing technician or in a similar role
• Strong organizational skills with meticulous attention to detail
• Proficiency in MS Office applications (Word, Excel, Outlook) and data entry
• Familiarity with procurement processes, including purchase order creation and inventory management
• Effective communication skills, both verbal and written
• Ability to multitask and prioritize tasks in a fast-paced environment
• Problem-solving skills and the ability to resolve issues with vendors and internal stakeholders
• Basic understanding of purchasing software or systems preferred
• Knowledge of procurement regulations and ethical practices
• Strong ethics and a commitment to confidentiality

TERMS OF EMPLOYMENT: 12-Months, 261 Days, General Leave, Vacation

COMPENSATION: $20.52 – $24.22

BENEFITS: As per District policy

REPORTS TO: Director of Business Services

EVALUATION: Initial evaluation to be completed no later than ninety (90) days after first day of work; thereafter, annually by supervisor.

HOURS: 40 hours per week – Monday-Friday 7:30 a.m.-4 p.m.

CLASSIFICATION: Non-Exempt

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to, the following:

1. Supports the Strategic Plan of Queen Creek Unified School District
2. Assist in creating and processing purchase orders based on requisitions, ensuring accuracy in product descriptions, quantities, and pricing.
3. Interact with vendors to obtain quotes, negotiate pricing, track order status, and resolve any discrepancies or issues.
4. Maintain accurate records of inventory levels, track stock levels, and assist in inventory reconciliation.
5. Organize and maintain procurement-related documents, including contracts, purchase orders, invoices, and shipping records.
6. Input procurement-related data into the company’s purchasing system, ensuring data accuracy and completeness.
7. Collaborate with internal departments to support purchasing needs, timelines, and specifications, ensuring efficient communication and coordination.
8. Help build and maintain positive relationships with suppliers, addressing inquiries and resolving any supplier-related concerns.
9. Monitor status and report on purchasing activities such as purchase orders, expenditures, and vendor performance.
10. Ensure purchasing activities adhere to company policies, procedures, and ethical standards, as well as relevant laws and regulations.
11. Assist in monitoring costs, identifying cost-saving opportunities, and participating in cost reduction initiatives.
12. All other duties as assigned by supervisor and/or designee

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Notice of Nondiscrimination

Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer for Title IX, Assistant Superintendent of Support Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480- 987-7418 and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.

El Districto Escolar Unificado de Queen Creek no discrimina en base a su raza, color, religión, origen nacional, sexo, discapacidad, edad, o la orientación sexual para la admisión y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. El Districto Escolar Unificado de Queen Creek tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las pólizas de no discriminación: Funcionario de Cumplimiento de Título IX, Asistente del Superintendente de Servicios Auxiliares, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Funcionario de Cumplimiento para la Sección 504/ADA, Director de Educación Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.