Salary : $30,433.00 – $34,237.50 Annually
Location : Florence AZ 85132, AZ
Job Type: Full-Time
Job Number: 202300384
Department: Sheriff’s Office
Opening Date: 09/07/2023
Closing Date: Continuous
Description
JOB SUMMARY
Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.
The application and any supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
This is an entry level position and the salary reflects the salary range.
We have openings in our Adult Detention Facility and our Administrative buildings. You will be considered for both areas.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
- Answer questions from staff and the public.
- Compile information and prepare reports.
- Format, compose, type, and prepare routine correspondence.
- Maintain office records and files.
- Prepare and process confidential and sensitive documents.
- Schedule meetings.
- Screen telephone calls and route to appropriate individuals.
- Responsible for inventory and ordering supplies.
- Gather information from various agencies.
- Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
- Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
- Receive and paying invoices.
- Schedule appointments.
- To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High school diploma or GED equivalent.
- Two (2) years of experience performing general secretarial or office work.
- Valid Driver’s License with an Arizona Driver’s License is required during the background phase.
- Or an equivalent combination of relevant higher education and/or experience may substitute for the minimum requirements.
Supplemental Information
Knowledge, Skills and Abilities:
- Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
- Knowledge of office practices and procedures.
- Knowledge of current MS office software.
- Knowledge of filing and recordkeeping.
- Skill in preparing and submitting reports.
- Skill in using data processing systems and other office equipment and machines.
- Ability to maintain complex filing systems.
- Ability to follow written and verbal instructions.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment. We have positions in our Adult Detention Facility and our Administrative building. You will be considered for BOTH locations.
Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:
- Variety of Top Tier Affordable Medical Plans – Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
- Dental and Vision Plans
- Telehealth
- Retirement Plans with Employer Contributions – Guaranteed Lifetime Benefit!
- Qualified Employer for the Public Service Loan Forgiveness Program through the Department of Education
- Tuition Reimbursement Program
- Alternative Work Schedules
- Paid Vacation And Sick Leave
- Ten Paid Holidays
- Civil Service Leave
- Van Pool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance – Employer Paid
- Paid Sabbaticals After 15 Years of Continuous Service
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Employee Assistance Program & Wellness Program
- Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance